Immigration software news and updates.

Updated: July 15, 2024

For many decades, talented individuals from around the world have moved to the United States seeking better job opportunities, consequently contributing to its economy, innovation, and cultural diversity.

What is an H-1B Visa?

Among the various work visas, the H-1B visa program is particularly important for skilled foreign workers looking to contribute their expertise to American companies. An H-1B visa is a non-immigrant visa that allows U.S. employers to temporarily employ foreign workers in specialty occupations that require theoretical or technical expertise. 

These occupations typically include fields such as science, engineering, and information technology. The H-1B visa program is essential for U.S. employers to fill critical skill gaps and remain competitive in the global marketplace. It provides opportunities for highly skilled professionals from around the world to contribute their expertise to American companies, fostering innovation and driving economic growth.

Why Track Your H-1B Status?

As immigration lawyers, we play a crucial role in navigating the complex H-1B visa process on behalf of our clients. Therefore, H-1B receipt tracking and the successful tracking of the entire H-1B process have become paramount for all lawyers practicing immigration law. But why is knowing how to properly condone the H-1B status check and the comprehensive H-1B petition status so important? 

Tracking your clients' H-1B petition status is essential for several reasons. First, it reduces anxiety by clarifying their visa application or renewal progress. Second, it allows them to plan ahead, such as making arrangements for housing, transportation, and other logistics related to moving to the U.S. Additionally, the H-1B status check enables you to respond quickly to any potential issues or requests for additional documentation, thus expediting the visa process. 

From utilizing the official online H-1B status check on USCIS’s website to harnessing the power of immigration case management software like Docketwise, this guide aims to equip immigration lawyers with the necessary tools to navigate the complexities of the H-1B visa process and provide comprehensive support to their clients regarding H-1B receipt tracking and positive outcomes.

In the subsequent sections of this comprehensive article, we will explore the methods, resources, and best practices available to lawyers for tracking the status of H-1B petitions.

How To Navigate Through The USCIS Online Case Status Check Tool

The H-1B receipt tracking is made more accessible with the availability of USCIS's online case status tool. This web-based resource allows legal professionals to stay informed about the progress of their client's cases in a convenient and efficient manner. This section will explore the critical aspects of using the USCIS online case status tool for H-1B receipt number tracking and more.

Overview Of The USCIS Online Case Status Tool

The USCIS online case status tool is a valuable resource that provides real-time updates on the status of H-1B cases, including H-1B petitions. It is accessible through the USCIS official website and offers a user-friendly interface for attorneys to track the progress of their client's cases. The tool provides information on various stages of the application process, ensuring transparency and enabling attorneys to manage their client's expectations effectively.

Understanding Different Case Status Updates

The USCIS online case status tool provides various status updates that indicate the progress of an H-1B petition. These updates help lawyers understand the current stage of the application process and anticipate the next steps. Typical case status updates include "Received," indicating that the petition has been received and is being processed, "Request for Evidence (RFE)," meaning that USCIS requires additional documentation or information, and "Approved," signifying a successful outcome.

It is crucial to familiarize yourself with the different case status updates to accurately interpret the progress of an H-1B petition and respond accordingly. Each status update may have specific implications for the case, requiring appropriate action by the experienced immigration attorney.

By utilizing the USCIS online case status tool and understanding the various case status updates, immigration lawyers can effectively track the progress of their clients' H-1B petitions. This allows for timely updates to clients, proactive management of potential issues, and overall efficiency in navigating the H-1B visa application process.

Step-by-Step Guide to Check Your H-1B Status 

Step 1: Gather Your Information

To begin tracking your H-1B status check, you'll need your H-1B receipt number. This unique identifier is provided by the United States Citizenship and Immigration Services (USCIS) and can be found on the USCIS receipt notice, also known as Form I-797. If you don't have this number readily available, you can contact your employer or immigration attorney who assisted with your H-1B application for assistance in obtaining it.

Step 2: Visit the USCIS Website

Head over to the USCIS H-1B transfer Case Status Online web page by typing or clicking on Check Case Status. This official website allows you to check the status of your H-1B visa application using your unique receipt number provided by USCIS.

Step 3: Enter Your Receipt Number

Once you're on the USCIS Case Status Online webpage, locate the field labeled "Receipt Number" or "Case Number." This is where you'll input your full 13-digit H-1B receipt tracking number. It's crucial to type this number accurately to ensure you retrieve the correct status information for your client's application. Take your time and double-check the digits before submitting.

Step 4: Check Status

After entering your whole H-1B receipt number tracking into the designated field, click the button labeled "Check Status" or "Submit." This action will prompt the USCIS system to retrieve and display the current status of your H-1B petition status, providing you with the latest information on its progress thanks to the H-1B status check. 

Step 5: Review Your Status

Once you've submitted your H-1B Receipt Number tracking input and clicked "Check Status," the USCIS website will display the current status of your H-1B petition status. Common statuses you might encounter include "Case Received," indicating that your application has been received and is being processed; "Request for Evidence (RFE)," which means USCIS requires additional documentation or information to proceed with your case; "Case Approved," signaling that your H-1B petition status has been approved, or "Case Denied," indicating that your petition has been rejected. 

It's essential to fully familiarize yourself with the meaning of these statuses to understand your application's progress. The USCIS resources explain the various case statuses and their entailments, allowing you to gain a comprehensive understanding. 

Utilizing USCIS Online Accounts For Attorneys

In addition to the USCIS online H-1B transfer case status tool, immigration lawyers can further streamline the process of H-1B receipt tracking by utilizing USCIS online accounts. These accounts provide enhanced benefits and functionalities specifically designed for attorneys. This section will explore the advantages of USCIS online accounts for lawyers and the simple steps involved in creating and managing these accounts.

How To Create And Manage A USCIS Immigration Attorney Account

To create an online USCIS account as an attorney:

1. Visit the USCIS official website and navigate to the "Create an Account" page.
2. Select the "Attorney" option when prompted to choose the account type.
3. Provide the required information, including your personal details, Bar Association information, and contact information. 

From there, set up a username and password for your account, ensuring they meet the specified criteria. Next, complete the identity verification process, which may involve providing additional documentation. Finally, log in using your credentials to access the attorney-specific features and functionalities once the account is created.

Linking Your Clients' H-1B Petitions To Your Attorney Account

Once you have a USCIS online account as an attorney, you can link your clients' H-1B petitions to your account for streamlined case management. To attach a client's H-1B petition:

1. Log in to your USCIS Online Account.
2. Navigate to the "Add a Client" or similar option within your account.
3. Enter the client's information and the H-1B receipt tracking number.
4. Follow any additional prompts or requirements to complete the linking process.

Leveraging The USCIS Contact Center

The USCIS contact center is a valuable resource for immigration lawyers seeking H-1B receipt status updates and handling complex inquiries. By effectively utilizing this channel, attorneys can directly communicate with USCIS representatives and address specific case-related concerns. 

To ensure effective communication with USCIS representatives, it is essential to be prepared and concise in your inquiries. Clearly state the purpose of your call, provide necessary case information, and ask specific questions related to the H-1B receipt status check. Be attentive and actively listen to the representative's responses, taking notes if necessary. Maintaining a professional and respectful tone throughout the conversation fosters constructive dialogue and increases the likelihood of obtaining accurate and helpful information.

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Sometimes, you may encounter complex inquiries or situations requiring further assistance or escalation within USCIS. If the representative cannot address your concerns or provide the desired information, politely request to speak with a supervisor or escalate the inquiry to a higher level. 

All in all, this direct line of communication with USCIS representatives allows attorneys to gather information, provide the necessary documentation, and resolve complex inquiries, ultimately ensuring their clients a smooth and successful immigration process.

In-Depth Look at Third-Party Case Tracking

Benefits of Case Tracking Services:

• Automated Updates. Third-party case tracking services offer automated notifications to users, keeping them informed about any changes in their case status. These updates are sent directly to the user's email or mobile device, ensuring timely awareness of progress or any requests for further action from the immigration authorities.
• Centralized Tracking. These services provide a centralized platform for users to track all their case information in one place. Instead of navigating through multiple government websites or paperwork, users can access comprehensive updates and details about their cases conveniently from a single interface. This streamlines the tracking process and saves users time.
• Additional Features. Some third-party case tracking services offer advanced features such as case history tracking, which allows users to review the timeline of their application progress. Additionally, communication tools may be integrated into the platform, enabling users to communicate directly with their immigration attorney or employer regarding their case status and any necessary actions. These additional features enhance the user experience and provide further convenience and support throughout the immigration process.

How Docketwise Can Help You Stay On Top Of Your H-1B Petitions

Docketwise is a comprehensive software platform designed specifically for immigration lawyers to streamline their practice and simplify the management of immigration-related cases. It provides a range of features and tools that help legal service providers efficiently handle their caseload, track essential deadlines, and collaborate with clients.

The software offers several features that can assist attorneys in filing and managing H-1B applications effectively. Here's how Docketwise can help attorneys with the H-1B process and H-1B receipt tracking:

• Case management. Docketwise provides a centralized platform for attorneys to manage their H-1B cases. Attorneys can input and store client information, track case progress, and organize immigration documents and forms related to each H-1B application. This streamlines the case management process and ensures all necessary information is easily accessible.
• Form generation. Docketwise automates the process of generating H-1B forms. The software has built-in form templates specific to H-1B applications, including Form I-129 and supporting documents. Attorneys can enter client information once, and Docketwise populates the immigration forms accurately and consistently, saving processing time and reducing the risk of errors.
• Document management. Attorneys can securely upload and store all required documents for each H-1B application within Docketwise. This includes supporting documents such as educational transcripts, work experience letters, and employer support letters. Having all documents organized and accessible in one place simplifies document management.
• Collaboration with clients. Docketwise provides a secure client portal where attorneys can interact with their H-1B clients. Attorneys can share documents, obtain client signatures electronically, and securely communicate with clients through the platform. This facilitates efficient collaboration, eliminates the need for physical paperwork, and ensures seamless communication throughout the H-1B process.
• Deadline tracking. Docketwise includes a deadline-tracking feature that helps attorneys stay on top of important dates and milestones in the H-1B application process. Attorneys can set up automatic reminders for document submissions, immigration filing deadlines, and USCIS response dates. This helps to prevent missed deadlines and ensures the timely completion of H-1B applications.
• Compliance updates. Docketwise stays up-to-date with the latest immigration laws and forms. The software is regularly updated to reflect any changes in H-1B regulations, ensuring that attorneys can access the most current information and submit applications in compliance with the latest requirements.

Overall, Docketwise simplifies filing and managing H-1B applications for attorneys. It provides a comprehensive platform for case management, form generation, VMAX tracking, document storage, client collaboration, deadline tracking, and compliance updates. By utilizing Docketwise, attorneys can enhance their efficiency, accuracy, and organization when handling H-1B applications, ultimately providing a better service to their clients.

FAQ

What is the processing time for H-1B petitions? The processing time for H-1B petitions can vary widely, typically ranging from several months to over a year. However, it's essential to understand that each case is unique, and processing times can be influenced by factors such as USCIS workload and complexity. Therefore, while a general timeframe can be provided, there may be significant variations from case to case.

How often should I check my H-1B status? You should check your H-1B status at least once a week to stay informed about any updates or changes in your application. Additionally, it's crucial to do a h1b status check after receiving notifications or updates from USCIS, such as requests for additional evidence or approval notices. Regular monitoring ensures that you are aware of developments in your case and can take necessary actions as needed.

What does a specific H-1B status update mean? Common H-1B case statuses and their explanations include:

• Case Received: USCIS has received your H-1B petition and is processing it.
• Request for Evidence (RFE): USCIS requires additional documentation or information to continue processing your H-1B petition.
• Case Approved: Your H-1B petition has been approved, allowing you to proceed with your employment in the United States.
• Case Denied: USCIS has denied your H-1B petition, indicating that you may not be eligible for the visa.

What should I do if my H-1B petition takes longer than expected? If your H-1B petition is experiencing delays beyond the expected processing time or if you encounter any issues, it is advisable to seek guidance from an immigration attorney. An attorney can review your case, provide personalized advice, and assist you in navigating any challenges with your H-1B application. They can also explore alternative options or appeal a denial if necessary, ensuring you receive the best possible assistance.

Final Words

In the end, tracking the status of H-1B petitions ensures client satisfaction and successful outcomes. By proactively monitoring the progress of H-1B visa petitions, addressing concerns, and providing regular updates, lawyers can foster trust, build strong client relationships, and increase the likelihood of a positive result. This comprehensive approach benefits individual clients and contributes to the overall success of immigration practices.

However, if you want to take your immigration law practice to the next level and streamline the H-1B receipt tracking process as well as the process of any other application you submit on behalf of your clients, we strongly encourage you to get in touch with our representatives and schedule a demo to see what Docketwise can do for you and your clients.

Our professional and personal lives are dominated by mobile phones and internet-based communication, traditional landlines might seem like relics of the past. Yet, for immigration lawyers, having a dedicated landline offers benefits that shouldn't be overlooked. As technology advances and the legal industry adopts more digital solutions, the reliability of a landline remains essential. 

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Maintaining a dependable line of communication between immigration lawyers and their clients is absolutely crucial. It allows lawyers to quickly update clients about any changes in their case status or immigration laws, offering clarity during uncertain times. This direct communication also allows lawyers to address client worries and concerns promptly, offering reassurance and fostering trust throughout the complex immigration process.

Cell phone calls may drop, and video calls occasionally fail, whereas landlines may offer more reliable communication.

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Even with the rise of modern communication methods, landlines still offer unique benefits for immigration lawyers. This article explores four reasons why maintaining a landline in 2024 remains crucial for immigration law firms. 

Landlines ensure call quality and stability

For immigration lawyers, reliable communication is a cornerstone and the main appeal of landlines is their reliable call quality and stability. Landlines provide a steadfast connection that often outshines mobile networks, particularly in areas with spotty cell reception. This reliability guarantees that crucial calls from clients, government agencies, and other stakeholders are always received, regardless of network challenges. 

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Additionally, in emergencies, having a backup communication method is important. Landlines are less susceptible to network disruptions and can operate even during power outages (excluding cordless models), making them indispensable during natural disasters or other critical situations.

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This reliability is essential for important client discussions and courtroom proceedings. Unlike mobile networks or internet-based services, landlines are sturdy and do not suffer from signal interference or dropped calls, ensuring smooth communication during important moments. Therefore, for immigration lawyers handling complex legal procedures and client consultations, the reliability of a landline is crucial for maintaining efficient operations and providing outstanding client service.

A dedicated business landline establishes credibility

A dedicated business landline plays a crucial role in bolstering a law firm's credibility and legitimacy. Some clients may view an immigration firm with a landline as more established and trustworthy than one relying solely on mobile phones, influencing their decision in legal representation. Reliable access to a landline could be seen as fostering trust by ensuring dependable communication channels, reinforcing clients' confidence in reaching their lawyer promptly and securely. This reliability boosts clients' trust in their legal representation, highlighting the firm's dedication to meeting client needs and fostering long-term relationships.

Landlines offer increased security

Landlines provide a secure communication advantage over mobile phones and voice-over internet protocol (VoIP) services. VoIP technology converts your voice into tiny packets of data and transmits them digitally through your internet connection, and data sent over the internet can be vulnerable. The security offered by landlines is particularly vital for law firms handling confidential legal matters.

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In legal practice, meeting compliance standards is crucial, and landlines play a vital role by providing a secure platform that safeguards sensitive information from unauthorized access. Using landlines helps ensure compliance with legal and regulatory requirements, preserving confidentiality and maintaining professional standards.

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Landlines can also be useful with call recording and call logging compared to mobile phones, aiding immigration law firms in accurately and securely documenting client communications. These recorded calls serve as critical documentation for legal matters and compliance audits, enhancing client protection and regulatory adherence.

Landlines can be cost-effective

Maintaining a landline is often more cost-effective over time compared to mobile phones or VoIP services, with lower monthly expenses especially advantageous for law firms handling high call volumes. This financial benefit makes landlines a practical choice, striking a balance between budget considerations and essential communication reliability.

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By opting for bundled packages that combine landline and internet services tailored to the law firm's specific needs and calling patterns, communication costs can be further optimized. This approach not only saves costs but also ensures smooth business operations, effectively meeting the communication needs typical in immigration law practice.

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Immigration lawyers have a wide array of tech tools to enhance their daily operations at law firms, and despite seeming "old-fashioned," a landline remains invaluable for immigration lawyers. That said, there are also good reasons to switch from a landline to a cell phone at your office.

What to look for when choosing a landline for your immigration law firm

Choosing the right phone plan for a small immigration law firm is about more than just personal preferences—it directly impacts client service and how smoothly your law firm operates. 

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When choosing a landline phone service, it's essential to explore a range of options that align with your budget and operational requirements. Prioritize phone providers that offer flexibility and easy upgrades to support your firm's growth without the hassle of frequent service changes. Opting for the cheapest option may not provide all the features you need. Analyze data such as your current call volume, number of office and remote users, staff device preferences, and customer communication preferences. 

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Once you understand your phone-related needs, create a wishlist of additional features that could further enhance operations, balancing them against budget considerations. To select the best phone system for your immigration law firm, start by listing essential features vital for your operations. Key features to consider include Caller ID, express conferencing, hold options, and shared message boxes. 

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No matter which phone service you choose, the priority is to provide your clients with a secure and reliable method to communicate with you, their immigration lawyer.

Docketwise immigration law firm CRM and case management

Despite the prevalence of mobile and internet-based communication methods, landlines retain their critical importance for immigration lawyers. They provide reliability, security, cost-effectiveness, and improve client interactions, serving as indispensable tools in the legal profession.

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Recognizing the pivotal role of efficient communication in immigration law firms, Docketwise offers a comprehensive case management platform designed to streamline processes and enhance productivity. Discover how Docketwise can empower your immigration practice by contacting us today.

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If you’re ready to upgrade your immigration law firm’s case management system, consider contacting Docketwise. As a dedicated immigration case management, immigration forms management, and CRM platform tailored to the diverse needs of immigration law firms of all sizes and practice areas, Docketwise gives attorneys the tools they need to deliver best-in-class services.

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If you’re new to Docketwise and would like to try and see if it’s a good fit for your firm, schedule a demo on our website today.

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And check-out the official Docketwise podcast, "Immigration Uncovered," and don't forget to subscribe to "Immigration Insights," a quick five-minute newsletter that keeps thousands of immigration lawyers informed and up-to-date!

Practicing immigration law is undeniably demanding, filled with high-stakes cases, strict deadlines, and the emotional weight of client relations. The pressure can easily lead attorneys to feel overwhelmed, affecting their focus, decision-making, and overall health.

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Mindfulness offers a transformative solution, empowering immigration lawyers to manage stress more effectively by promoting relaxation, reducing anxiety levels, and improving overall emotional well-being. This is crucial for immigration lawyers who need to maintain clarity of thought while analyzing complex legal issues, preparing applications, and advocating for their clients.

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Best of all, mindfulness practice costs nothing — just a small commitment of time and dedication yields significant improvements.

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In this article, we’ll explore how mindfulness can enhance your immigration law practice and offer practical, straightforward tips to integrate mindfulness into your daily routine.

What is mindfulness?

Mindfulness involves fully immersing ourselves in the present moment, free from distractions and judgments, while staying aware of our thoughts and emotions without letting them overwhelm us. A mindfulness practice helps us stay centered during challenges, leading to clearer thinking and more composed decision-making. For immigration attorneys, embracing mindfulness fosters a keen sense of present awareness, non-judgment, and acceptance, equipping you to navigate challenges and advocate more effectively for your clients.

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Mindfulness goes beyond meditation sessions; it's a lifestyle that encourages us to fully engage with each moment. While it doesn't totally eliminate stress, mindfulness empowers us to manage challenging emotions and thoughts. By establishing a regular meditation practice to stay grounded in the present, we build the ability to maintain mindfulness throughout our daily lives.

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Mindfulness meditation not only changes our thinking patterns but also physically alters our brains. Studies indicate that just eight weeks of regular mindfulness practice can redirect brain pathways toward more positive emotions and clearer thinking. Initially, meditation shifts brain activity from fast to slower waves, impacting areas like the medial prefrontal cortex, which deals with fear and anxiety. It also promotes the formation of new neural connections that enhance concentration and decision-making abilities. Over time, consistent mindfulness practice uses neuroplasticity to reshape the brain, strengthening areas involved in emotional regulation and learning, while reducing the size of the amygdala, which manages stress and fear responses.

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With practice, mindfulness can help us sleep better, feel less anxious and depressed, and even improve our immune function. Fortunately, getting started with mindfulness is straightforward.

Five practical mindfulness techniques for immigration attorneys

Immigration attorneys can benefit from various mindfulness practices tailored to their specific needs. Here are several practical techniques to integrate into your daily routine:

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Breathing Exercises: Engaging in simple breathing exercises like deep belly breathing or the 4-7-8 technique offers a quick way to alleviate stress and center your focus on the present. Spending just a few minutes on focused breathing can effectively calm both the mind and body, enabling you to approach your next task with enhanced clarity and concentration.

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Body Scan Meditation: The body scan is a mindfulness technique where you systematically focus on different parts of your body, observing areas of tension or relaxation. This practice aids in releasing physical stress and fostering a sense of overall relaxation.

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Mindful Listening: For immigration attorneys, attentive and non-judgmental listening is pivotal in establishing trust and understanding clients' concerns. Mindful listening entails dedicating complete focus to the speaker, refraining from mental distractions or planning responses prematurely.

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Take Regular Breaks: Many overlook the importance of taking breaks, often feeling they can't spare the time in their busy schedules. Yet, research suggests that the most productive individuals follow a pattern of 52 minutes of focused work followed by a 17-minute break. This rhythm aligns with our brain's natural tendency to operate intensely for about an hour before requiring a brief period of rest — an optimal opportunity for a mindful break. To incorporate breaks into your day, consider setting a timer to prompt you hourly. Use these intervals for activities such as deep breathing, a short meditation, or a refreshing walk outside.

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Practice Gratitude: We all face tough days at work. When you're feeling down at work, try engaging in a gratitude meditation. Take a moment to reflect and note one or two aspects of your job that genuinely bring you satisfaction. This practice not only helps you recognize the positives amidst challenges but also fosters a deeper appreciation for your work, even on days when things don't go as expected.

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Using mindfulness techniques can greatly improve an immigration lawyer's emotional health and job performance. For example, during the busy H1B season, starting each day with a short meditation can help clear your mind before facing the day's tasks. When handling intense client meetings and meeting tight application deadlines, practicing mindful breathing can help you stay calm and focused. Mindfulness can be an essential tool for any lawyer, helping you manage the demanding workload of immigration law more effectively and resiliently.

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Mindfulness is a powerful tool, but adopting a new practice is not without its challenges. 

Navigating challenges while starting a new mindfulness practice

Establishing a mindfulness practice can be tough, just like forming any new habit. Challenges like time constraints, distractions, or frustrations over staying present may arise. Remember, mindfulness is a path marked by setbacks and occasional distractions. Approach it with kindness and patience, fostering a mindset of curiosity and non-judgment. Celebrate small victories, and gently refocus whenever your mind wanders. Consistency is key, yet finding techniques that fit your lifestyle is equally crucial. Explore various methods until you find what works best for you.

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In the demanding schedule of immigration law practice, maintaining mindfulness requires deliberate effort. Start by integrating short meditation sessions into your daily routine, even if just for 5-10 minutes. Take mindful breaks throughout your day, especially before or after client meetings or during transitions between tasks. These moments of mindfulness can help you maintain focus and clarity amidst the challenges of your profession.

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Leveraging Docketwise can complement your mindfulness journey by simplifying workflow and alleviating administrative burdens. By utilizing its efficient case management tools, you can create mental space to remain attentive and dedicated to your clients' requirements.

Docketwise immigration law firm CRM and case management

Embracing mindfulness is a gradual journey that demands patience and commitment to establish a consistent practice. The rewards—such as reduced stress levels, heightened focus, and stronger connections with work and clients—are well worth the effort. Start now by exploring available resources and integrating mindfulness into your daily life. Your clients, colleagues, and your own well-being will all reap the rewards of this dedication.

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And if you’re ready to upgrade your immigration law firm’s case management system, consider contacting Docketwise. As a dedicated immigration case management, immigration forms management, and CRM platform tailored to the diverse needs of immigration law firms of all sizes and practice areas, Docketwise gives attorneys the tools they need to deliver best-in-class services.

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If you’re new to Docketwise and would like to try and see if it’s a good fit for your firm, schedule a demo on our website today.

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And check-out the official Docketwise podcast, "Immigration Uncovered," and don't forget to subscribe to "Immigration Insights," a quick five-minute newsletter that keeps thousands of immigration lawyers informed and up-to-date!

Protecting sensitive information is crucial, especially in fields like immigration law, where keeping client data confidential is essential. At Docketwise, we’ve implemented strict security protocols in our immigration case management solution, but truly every immigration case management platform, and other applications that handle sensitive or personal information, should do the same.

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An important security feature that’s regularly offered but not always used is two factor authentication (2FA). This article explores what 2FA is, why it's important for your immigration law practice, and how you can implement it to strengthen the security of your client data. Let’s get started.

What is two factor authentication?

When you log into your online accounts — called "authentication" — you're proving to the service provider that you are who you say you are. Traditionally, this has been done with a username and password. However, this approach has its drawbacks. Usernames are often easy to guess, sometimes just your email address. Meanwhile, because remembering passwords can be difficult, people tend to choose simple ones or use the same password for different websites.

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That's why almost every online service—whether it's banking, social media, or Docketwise—has added extra security measures to protect your accounts. Two factor authentication, often called 2FA, boosts security by asking users to provide two different authentication factors to prove their identity.

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When you log into your account for the first time on a new device or app (like a web browser), you won't just use your username and password. You'll need a second verification method—a second "factor"—to confirm your identity. This extra step adds an important layer of security beyond just your password. Typically, these factors include:

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• A password or PIN.
• A physical device such as a smartphone, security token, or authentication app.

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For example, when you log into a system with 2FA enabled, you first enter your password. Then, you'll be asked to enter a code sent to your phone or generated by an authentication app. Access is granted only after both steps have been successfully completed.

The importance of 2FA in general security practices

As cyber threats increase, relying only on passwords is no longer enough. Passwords are vulnerable to attacks like phishing, data breaches, and simple guessing. More than 80% of confirmed breaches are related to stolen, weak, or reused passwords. 

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Implementing two factor authentication offers significant benefits. First, it reduces fraud risk by adding an extra layer of security. Second, 2FA reduces the risk of attacks by protecting against compromised passwords and unauthorized access, which improves user protection and strengthens security for organizations..

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Integrating 2FA aligns with industry standards and regulations, including cybersecurity insurance policies and federal requirements like those from the Federal Trade Commission (FTC). Essentially, 2FA provides a straightforward yet powerful way to strengthen the security of your online accounts and systems. Activating 2FA on important accounts such as email, banking, and social media is strongly recommended to increase protection against cyber threats.

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Best of all, 2FA is often already built into the software and tech tools used by your immigration law firm, meaning there are no extra costs required to activate it.

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Two factor authentication reduces risks by adding an extra verification step. Even if a password is compromised, an attacker would still need the second factor to gain access. This extra layer of protection is especially important at your immigration law firm. 

Enhancing security in immigration law practice through 2FA

In immigration law, protecting client data is crucial. Immigration attorneys handle a wealth of confidential information, including personal IDs, legal documents, and case histories. The ethical and legal responsibilities to secure this data are significant.

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Failing to secure client data can lead to serious consequences, including legal penalties, loss of client trust, and damage to your professional reputation. Implementing 2FA is essential in meeting your duty to protect your clients' sensitive information from unauthorized access and cybersecurity threats.

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For instance, consider a scenario where a cybercriminal obtains a lawyer's password through a phishing attack. Without 2FA, the attacker could potentially access the lawyer's entire database of client data. This breach could have serious repercussions for clients, potentially exposing their immigration status or personal details without authorization. Such a breach not only jeopardizes their legal standing but also threatens their safety and privacy. However, with 2FA enabled, the attacker would also need access to the lawyer's second verification factor, like their mobile phone, greatly increasing the challenge of breaching the system.

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Two factor authentication helps you comply with various legal and ethical guidelines that require strong security measures to protect sensitive data. Implementing 2FA not only safeguards your immigration law practice from threats but also demonstrates your commitment to maintaining the highest data security standards. Here is how you can implement two factor authentication at your immigration law firm.

Implementing 2FA in your immigration law practice with Docketwise

Docketwise places a strong emphasis on security, and enabling 2FA is a straightforward process within our platform. Here's how you can set it up:

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1. Log into your Docketwise account..
2. Enable 2FA: Follow the prompts to enable Two Factor Authentication.
3. Choose your second factor: Select whether you want to receive authentication codes via SMS, email, or an authentication app.
4. Verify your setup: Complete the verification process to ensure 2FA is correctly configured.

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With Docketwise's two factor authentication, users have three options for receiving their secure login (OTP) code: using an authentication app, receiving it via text message, or getting it through email. When setting up 2FA, you can choose any of these methods to receive your secure login code.

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Integrating 2FA into your daily routine with Docketwise is simple. Our support team is here to assist you with any questions or issues you may encounter during the setup process. Additionally, educating and training your staff about the importance and how to implement 2FA ensures that everyone understands and effectively adopts these enhanced security measures.

Docketwise immigration law firm CRM and case management

Two Factor Authentication is crucial for strengthening your immigration law practice. As cyber threats evolve, protecting sensitive client data is more important than ever. Implementing 2FA enhances your defenses with an essential layer of security, preventing unauthorized access and ensuring compliance with legal and ethical standards.

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At Docketwise, we're committed to providing strong security features to protect your practice. Activate 2FA today to strengthen your data security measures proactively. Your clients trust you with their most sensitive information—let's work together to keep it safe and secure.

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If you’re ready to upgrade your immigration law firm’s case management system, consider contacting Docketwise. As a dedicated immigration case management, immigration forms management, and CRM platform tailored to the diverse needs of immigration law firms of all sizes and practice areas, Docketwise gives attorneys the tools they need to deliver best-in-class services.

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If you’re new to Docketwise and would like to try and see if it’s a good fit for your firm, schedule a demo on our website today.

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And check-out the official Docketwise podcast, "Immigration Uncovered," and don't forget to subscribe to "Immigration Insights," a quick five-minute newsletter that keeps thousands of immigration lawyers informed and up-to-date!

The H-1B visa is likely the best-known visa program in the US. Its popularity is mostly due to its size — almost 1.8 million H-1B visas were issued between 2001 and 2015, and USCIS received almost 500.000 eligible H-1B registrations for FY 2025. This demand, coupled with frequent media coverage, has kept the H-1B visa in the spotlight. Unfortunately, the news hasn’t always been positive. Recently, H-1Bs are back in the news as more than 100,000 employment-based green cards are set to expire soon.

Country caps combined with high demand for green cards have led to incredible wait times. And as green card backlogs continue to grow, there is an increasing demand for H-1B visa extensions. 

This is particularly relevant for Indian nationals and other foreign national groups facing extensive wait times due to country-specific caps. Fortunately, the American Competitiveness in the 21st Century Act (AC21) provides a solution for extending H-1B status beyond six years. AC21 allows for extensions in certain circumstances, ensuring that H-1B visa holders can remain in the US while their green card applications are pending.

So, what can you do when an H-1B visa holder is reaching their six-year limit? Here’s a quick refresher about the basics of the H-1B visa, how to extend H-1B visa status beyond six years, and how you can approach this problem as an immigration attorney.

Understanding the H1-B Visa 

The H-1B visa is a non-immigrant, employment-based visa that enables U.S. employers to hire foreign professionals in specialty occupations, particularly in fields like science, technology, engineering, and mathematics (STEM). These roles require a minimum of a bachelor's degree or its equivalent in the specific field. In 2024, the H-1B program has undergone updates to reduce fraud and promote fairness in the selection process. 

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The annual cap remains at 65,000 visas, with an additional 20,000 for individuals holding advanced degrees from U.S. institutions. Due to the high demand, the U.S. Citizenship and Immigration Services (USCIS) uses a lottery system to select petitions, now emphasizing unique beneficiaries to prevent multiple entries for the same individual.

What is the H-1B Visa Time Limit?

The H-1B visa is initially issued for three years and can be extended for another three years, making the total maximum duration six years. However, extending the period under specific conditions we will outline below is possible.

That being said, the original, six-year period includes the entirety of the time spent in the U.S. under H-1B status. After reaching this limit, the visa holder must either switch to another visa category, leave the U.S. for at least one year before reapplying for a new H-1B visa, or pursue a green card to continue their stay and employment in the U.S.

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Why is there a Six-Year Limit to the H-1B Visa? 

The six-year limit on the H-1B visa balances its temporary nature with the need to support long-term employment for foreign professionals. This time frame ensures that the H-1B program remains a temporary solution rather than a route to permanent residency. It encourages employers and employees to transition to permanent residency through the green card process for long-term employment in the U.S. The limit helps regulate the flow of foreign workers and maintains the visa's temporary status.

Provisions for Extending the H-1B Visa Beyond Six Years

Those seeking to get an H1B extension after 6 years have several options under the American Competitiveness in the Twenty-First Century Act—they can either get a single-year or a three-year extension. 

The condition of "recapture time" allows H-1B holders to add back days spent outside the U.S. to their visa duration, extending their stay. 

H1-B Extension Beyond Six Years with No Recapture Time

Even without the benefit of recapture time, H-1B visa holders can extend their stay beyond six years under certain conditions. As we’ve already mentioned, the American Competitiveness in the 21st Century Act, particularly Section 106(a), allows for extensions if 365 days have passed since the filing of the PERM labor certification or the I-140 immigrant petition. 

In cases where the I-140 petition is approved but the priority date is not current due to per-country limits, a three-year extension can be granted. These conditions enable H-1B holders to maintain their legal status while they transition from H-1B to a green card, ensuring they can continue to work and live in the U.S. even without recapturing time spent outside the country.

Criteria for One-Year H1-B Extension Beyond Six Years

H-1B visa holders nearing the six-year limit can extend their stay by one year if specific conditions are met. To qualify for this extension, a PERM application or I-140 petition must be filed at least 365 days before the H-1B visa’s expiration. For example, if a PERM was filed on April 20, 2023, and the visa expires on April 21, 2024, an extension can be requested in January 2024, allowing the holder to stay until April 2025. This process ensures that the visa holder can maintain their legal status and continue working in the U.S. while their green card application is pending.

Leveraging AC21 Provisions for H1-B Extensions

The American Competitiveness in the 21st Century Act offers vital options for extending H-1B visas beyond the six-year limit. 

As an immigration lawyer, effectively leveraging these provisions can help your clients maintain their status and plan for the future. Here's how you can advise your clients under AC21:

One-Year Extensions: Strategic Advice

• Eligibility: Clients qualify if their PERM application or I-140 petition is filed at least 365 days before their H-1B visa expires.
• Legal Strategy: Encourage clients to start their green card process early. Highlight the importance of timely filing to utilize the one-year extension. This can provide crucial additional time, especially if the green card process faces delays.

Three-Year Extensions: Planning Ahead

• Eligibility: Clients can receive three-year extensions if their I-140 is approved but they cannot file for adjustment of status because their priority date is not current.
• Legal Strategy: Advise clients on the benefits of this extension for long-term planning. Discuss the impact of country-specific caps and priority dates, and how this provision can provide stability while they wait for their green card.

Detailed Breakdown of AC21 Provisions for H-1B Extensions in 2024

We mentioned that it is possible to have an H1-B extension beyond six years. As of 2024, AC21 is vital for extending H-1B status beyond the typical six-year limit. 

Under Section 104(a) of the AC21, H-1B holders with an approved I-140 immigrant petition, who face visa number limits, can receive one-year extensions. Additionally, Section 104(c) allows three-year extensions if the I-140 is approved but no visa is available due to backlogs. 

Employers must file Form I-129, including proof of the approved I-140 and visa backlog, ideally six months before the current status expires to prevent employment gaps. Section 105 offers portability, allowing H-1B holders to change employers while an extension is pending, provided the new employer files a concurrent H-1B petition. Section 106 permits one-year extensions if a labor certification or I-140 has been pending for at least 365 days before the six-year cap. 

These can continue as long as the green card process is active. H-1B holders can also recapture time spent outside the U.S. to extend their visa duration by reclaiming days spent abroad, with detailed travel records required. Special provisions align H-4 dependents’ stay with the principal H-1B holder’s extended status and allow concurrent employment for H-1B holders under separate petitions. Recapture rules enable the addition of days spent outside the U.S. to the six-year limit, supporting frequent travelers and potentially resetting the clock for a new six-year term upon reentry. 

Standard H-1B extensions are limited to an initial three-year period plus one three-year extension, based solely on employment. In contrast, AC21 H1-B extensions go beyond six years, tied to the green card process, with flexibility for job changes and continuous employment. This promotes job mobility and aligns with long-term employment and residency goals, offering strategic advantages for H-1B holders seeking permanent residency in the U.S.

Below we will take a look at the components of AC21 including AC21 sections 106(a) and (b) as well as section 104(c).

AC21 Section 104(c) 

AC21 Section 104(c) allows H-1B visa holders to extend their status in three-year increments beyond the six-year limit if they have an approved I-140 petition and are unable to file for adjustment of status due to per-country visa number limits. This provision ensures that H-1B workers can remain in the U.S. while waiting for their priority dates to become current, providing stability and continuity in their employment.

AC21 Section 106(a) 

AC21 Section 106(a) permits one-year extensions of H-1B status if 365 days or more have passed since the filing of a labor certification (PERM) or an I-140 petition. AC21 106(a) allows H-1B holders to extend their stay year by year while their green card applications are being processed, helping them avoid gaps in legal status and employment.

AC21 Section 106(b)

AC21 Section 106(b) provides further assurance by stating that one-year extensions must be granted as long as the conditions of Section 106(a) are met. This means that as long as the labor certification or I-140 has been pending for over a year, the H-1B status can be extended until a final decision on the green card application is made.

Who is Eligible to Extend Their H-1B Visa Beyond Six Years with AC21?

A person is eligible for an AC21 H-1B extension if:

1. Their employer has filed a PERM application or an I-140 petition at least 365 days before the end of the six-year period.
2. They have an approved I-140 but cannot file for adjustment of status due to per-country caps.

H-1B holders can maintain their legal status in the U.S. while going through the lengthy H-1B visa to green card process, thereby providing greater job security and planning stability for both employees and employers​.

Practical Considerations and Recommendations

For immigration attorneys advising H-1B visa holders and employers, it's crucial to emphasize the importance of timely filing and maintaining continuous employment to ensure extension eligibility. Strategic planning is vital, particularly when dealing with pending PERM applications or approved I-140 petitions, to avoid any gaps in status.

Regular consultations with immigration attorneys are recommended to provide personalized guidance, helping to navigate complex scenarios such as changes in employment or handling visa backlogs effectively.

Practice Tips: Navigating H-1B Visa Extensions Beyond Six Years

As you begin the process of filing extensions under AC21, here are three action items that can help you better support your H-1B clients:

1. Educate Your Clients: Clarify the H-1B process, especially for extensions beyond six years. Explain the eligibility for one-year and three-year extensions under AC21, focusing on PERM applications or I-140 petitions filed at least 365 days before the end of the sixth year.
2. Strategic Filing and Planning: Encourage clients to file for extensions early to avoid status gaps. You can also track the H-1B petition status of your client directly through USCIS or your immigration software of choice. Highlight the importance of continuous employment and proactive planning, especially for those with pending PERM or approved I-140 petitions.
3. Consultation with Immigration Attorneys: Recommend regular legal consultations to navigate H-1B extension complexities. Personalized advice can address specific situations, such as job changes or visa backlogs, ensuring compliance and successful extensions.

Docketwise Can Help Your Immigration Law Firm Navigate H-1B Visa Extensions

Thousands of green card applicants are facing extended wait times for permanent residency, but filing an extension under AC21 is an often essential maneuver to ensure that your clients’ H-1B visas don’t expire while they are waiting. If you’re just getting started with H-1B visas, or you’ve done a few in the past and are building up your practice, you’ll want forms and case management software that helps your firm scale production and realize efficiencies.

And H-1B E-Filing with Docketwise is a breeze.

Docketwise enables thousands of immigration attorneys to streamline their practices, including attorneys who handle H-1B visas. With our business immigration case management features, we help you stay up to date on all your cases, communicate easily with your clients, and otherwise build and manage your firm. If you want to learn more about Docketwise, schedule a demo at the link below, or sign up for our Immigration Briefings newsletter for daily and weekly immigration updates!

E-Verify is a web-based system operated by the U.S. Department of Homeland Security (DHS) in collaboration with the Social Security Administration (SSA). This system enables employers to confirm the employment eligibility of their employees by electronically comparing the information provided on an employee's I-9 immigration and employment verification with DHS and SSA records.

For employers, E-Verify is an invaluable tool for ensuring compliance with U.S. immigration laws, significantly reducing the risk of penalties associated with hiring unauthorized workers. By verifying that individuals are legally authorized to work in the United States, employers can maintain a lawful and secure workforce. 

In this blog post, we will answer: 

• What is E-Verify used for?
• Who is required to use E-Verify?
• Do employers have to use E-Verify?
• Is E-Verify mandatory?

What is E-Verify Used For?

As established, E-Verify is used to verify the employment status of new hires (not their immigration status). It plays a significant role in the hiring process for employers, particularly those with federal contracts or operating in states that mandate its use. 

By ensuring that employees are authorized to work, E-Verify helps businesses adhere to legal requirements and uphold the integrity of their workforce​​.

E-Verify is beneficial for:

• Immigration lawyers: E-Verify is an important system for immigration lawyers advising clients on employment eligibility and compliance with immigration laws. It helps lawyers ensure that their clients, whether employers or employees are following proper procedures and adhering to legal standards.
• Aspiring U.S. Citizens: For individuals seeking U.S. citizenship, maintaining a clean employment record is essential. E-Verify provides a straightforward method for demonstrating lawful employment, which can be beneficial in immigration proceedings.
• Employers: E-Verify offers a reliable and efficient means for employers to confirm that their hires are authorized to work in the U.S. This helps avoid the legal and financial repercussions of employing unauthorized workers and supports a fair hiring process​ ​.

Why Does E-Verify Matter for Immigration?

E-Verify helps employers verify the employment eligibility of their new hires by cross-checking information from an employee’s I-9 form against records in DHS and SSA databases. This system is designed to prevent the hiring of unauthorized workers and ensure that all employees are legally eligible to work in the U.S. By using E-Verify, employers can avoid legal penalties associated with employing unauthorized workers and demonstrate good faith compliance with immigration laws​.

Also, the use of E-Verify helps to reduce document fraud and protect jobs for legally authorized workers. The system helps identify and reject fake documents, which has been a significant issue in the past. By ensuring that only individuals who are legally permitted to work are hired, E-Verify helps maintain fair competition in the job market and protects the rights and opportunities of legal workers

But to give you a better picture, let’s explore the implications for both immigration lawyers and immigrants.

Implications for Immigration Lawyers

E-Verify's significance lies in its legal implications and the necessity to navigate varying state laws regarding its mandatory use (in certain states). Lawyers must stay informed about specific state requirements, such as those in Florida, which have stringent E-Verify mandates. Understanding these regulations is crucial for advising clients accurately and ensuring their compliance with both federal and state laws​.

Impact on Immigrants

For immigrants, understanding how E-Verify works is essential for maintaining employment and legal status in the U.S. The system checks various categories of workers, and any discrepancies must be promptly addressed to avoid job termination.

Non-citizens need to ensure their documents are accurate and up to date to pass the verification process smoothly. Addressing Tentative Nonconfirmations (TNCs) quickly is vital to prevent employment issues​.

How Does E-Verify Work?

1. Enrollment

To enroll in E-Verify, employers must first register online. This process begins with the provision of essential company information, such as the Federal Tax ID number, the hiring locations where E-Verify will be used, and the number of employees at those locations. Employers also need to indicate if they are federal contractors since they are required to use E-Verify for employees working on federal contracts.

During the registration process, employers must sign the E-Verify Memorandum of Understanding (MOU). This document outlines the terms and conditions of participation in the E-Verify program. Additionally, employers must designate at least one program administrator who will be responsible for managing the E-Verify process, including setting up and overseeing the E-Verify accounts.

Once enrolled, the next step involves the completion of Form I-9 for all new hires. This form collects basic information from employees, such as their name, date of birth, Social Security number, and U.S. citizenship status. Employees must present supporting documents from the lists of acceptable documents outlined in Form I-9, which the employer must then verify. Employers enter this information into the E-Verify system within three business days of the employee's start date. The E-Verify system then cross-references the submitted information with records from the DHS and the SSA.

2. Verification Process

After an employee completes Form I-9, the employer inputs the provided information into the E-Verify system. This system checks the data against records from DHS and SSA to confirm employment eligibility. If the submitted information matches the records, E-Verify returns a result of "Employment Authorized," and the case is automatically closed.

However, if there is a discrepancy between the employee’s information and the government records, E-Verify issues a Tentative Nonconfirmation (TNC). In this scenario, the employer must inform the employee of the TNC result, providing them with a Further Action Notice that explains the discrepancy and outlines the steps the employee must take to resolve it. Employees have eight federal working days to contact the appropriate agency—either SSA or DHS—to contest the TNC and resolve the issue by providing any necessary documentation.

If the discrepancy is resolved, the case will be updated to "Employment Authorized." If the issue is not resolved within the specified timeframe, the case will result in a "Final Nonconfirmation," at which point the employer may terminate the employee’s employment based on this outcome​.

3. Handling Tentative Nonconfirmation

When a TNC result occurs, employers are required to promptly notify the affected employee. This notification involves providing the employee with a Further Action Notice, which details the reasons for the TNC and the steps the employee needs to follow to contest the result. Employees then have eight federal working days to contact the relevant agency (SSA or DHS) and resolve the issue by presenting any additional required documentation.

During this period, employers must refrain from taking any adverse actions against the employee, such as termination or suspension, based solely on the TNC result. The employee must be allowed to continue working while the discrepancy is being resolved.

If the employee successfully resolves the mismatch, the E-Verify case will be updated to "Employment Authorized." If the employee fails to resolve the issue within the allotted time, the case will be closed with a "Final Nonconfirmation." At this point, the employer is permitted to terminate the employee’s employment based on the E-Verify result.

This structured process ensures that employees have a fair opportunity to address any discrepancies in their employment eligibility records while providing employers with a clear protocol to follow in maintaining a legally compliant workforce​​.

Do Employers Have to Use E-verify?

Now, you might be wondering, do employers have to use E-Verify? While it's not mandatory for employers in certain areas, some may be required to use it by law. On the other hand, for employees, E-Verify offers a streamlined verification process that quickly confirms their eligibility to work.

E-Verify Case Results and State Requirements

When an employer submits an employee's information through E-Verify, the system generates one of several possible case results, each indicating the status of the employee's work authorization.

Employment Authorized: This result indicates that the employee’s information matches the records held by the DHS and the SSA, confirming the employee's eligibility to work in the United States.

E-Verify Needs More Time: In some cases, the system requires additional time to verify the employee's information. This might occur if the initial verification cannot immediately confirm the employee’s status.

Tentative Nonconfirmation: This result occurs when there is a discrepancy between the information provided by the employee and the government records. The employee must take specific steps to resolve this discrepancy. The employer must notify the employee of the TNC result and provide instructions for contesting it.

Case in Continuance: If the employee has contacted SSA or DHS to resolve a TNC, but more time is needed to complete the verification process, the case status will be updated to "Case in Continuance." The employee is allowed to continue working during this period.

Close Case and Resubmit: This result indicates that there was an issue with the information entered, such as incorrect data. The employer must close the current case and create a new one with the correct information.

Final Nonconfirmation: If the employee’s work eligibility cannot be confirmed after attempting to resolve a TNC, the case result will be updated to "Final Nonconfirmation." The employer is then required to terminate the employment to comply with the most important E-Verify requirements​.​​ 

E-Verify State Requirements

Employers often wonder “Is E-Verify required in the various jurisdictions where they operate?”, as the answer can vary. 

Mandatory States: Several states mandate the use of E-Verify for all or most employers. These states include Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah. Employers in these states must verify the employment eligibility of all new hires using E-Verify.

Public Employers Only: Other states require E-Verify only for public employers and contractors. This includes states like Colorado, Idaho, Indiana, Michigan, Minnesota, Missouri, Nebraska, Oklahoma, Pennsylvania, Texas, Virginia, and West Virginia. In these states, the requirement applies specifically to government entities and contractors working on public projects.

Local Mandates: In addition to state-level requirements, some local jurisdictions have their own E-Verify mandates. For instance, Denver in Colorado and various counties in Michigan require the use of E-Verify for specific types of employment. These local mandates may apply to certain industries or types of employers, adding another layer of compliance for businesses operating in these areas​​.

E-Verify Requirements by State

Mandatory E-Verify States (For All Businesses)

 The following states require all businesses to use E-Verify for verifying employment eligibility:

• Alabama
• Arizona
• Florida
• Georgia
• Louisiana
• Mississippi
• North Carolina
• South Carolina
• Tennessee
• Utah

States with Requirements for Public Employers to Use E-Verify

 In these states, public employers are mandated to use E-Verify:

• Colorado
• Idaho
• Indiana
• Michigan
• Minnesota
• Missouri
• Nebraska
• Oklahoma
• Pennsylvania
• Texas
• Virginia
• West Virginia

States with Local/Municipal Requirements for E-Verify

 Certain local or municipal areas within these states have specific E-Verify requirements:

• Colorado:some text
  • Denver
• Florida:some text
  • Hernando County
  • Bonita Springs
• Michigan:some text
  • Ingham County
  • Macomb County
  • Oakland County
• Missouri:some text
  • O’Fallon
• Nebraska:some text
  • Fremont
• Washington:some text
  • Hoquiam
  • Pierce County
  • Woodland

Benefits of Using Docketwise for I-9 Form and E-Verify Compliance

Docketwise offers a range of benefits for managing immigration forms I-9 and E-Verify compliance. Lawyers can expect to boost their processes with the help of:

• User-Friendly Interface: The platform’s intuitive design simplifies the form completion process, making it accessible for users with varying levels of technical expertise.
• Comprehensive Case Management: Docketwise provides tools for invoicing, calendaring, secure messaging, task management, and case tracking, which help law firms manage their cases more effectively.
• Enhanced Productivity: By automating routine tasks and providing real-time updates, Docketwise allows lawyers and businesses to focus more on strategic activities rather than administrative tasks.
• Multilingual Support: The platform supports multiple languages, making it easier for clients from diverse backgrounds to complete necessary forms and questionnaires.

If you were wondering what is E-Verify used for now you have your answers. E-Verify is a critical tool for ensuring employment eligibility and maintaining a legal workforce. Leveraging technology, such as Docketwise, enhances the efficiency and accuracy of the E-Verify process, ensuring businesses remain compliant with legal requirements. 

This not only helps in adhering to regulations but also supports a fair and equitable workplace. For a detailed overview of how Docketwise can benefit compliance processes, refer to Docketwise's blog post.

Family immigration is quite a journey, full of complexities and emotions, and it comes with its fair share of challenges. Effective community outreach serves as a vital support system during this transition, aiding families in integrating into their new communities and accessing essential resources, and helps you build your family immigration practice all at the same time.

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To create successful outreach plans for your immigration law firm, start by knowing your clients — their nationalities, languages, cultures, and unique requirements. It's crucial to be culturally sensitive, showing respect for the diverse backgrounds of the families you're helping, which builds trust and understanding. Moreover, thorough demographic research, including surveys and feedback, gives valuable insights into your potential clients. This information helps tailor your outreach strategy to match the community's specific needs and preferences, making your efforts more impactful and meaningful.

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Launching a successful community outreach effort doesn't require a large team or extensive resources. With just a bit of time and genuine enthusiasm to engage with people on both professional and personal levels, you can make a meaningful impact. Ready to launch your community outreach effort?

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In this article, we'll explore different strategies for community outreach specifically tailored to families navigating the immigration process.

Six strategies for immigration law firms to connect with immigrant families and strengthen community bonds

In this article, we’ll look at six strategies to help immigration law firms build trust and credibility with local communities. These approaches focus on staying involved, communicating effectively, partnering with community leaders, empowering advocates, organizing events and workshops, and using digital platforms. Together, these efforts enable immigration law firms to effectively assist immigrant families while also strengthening ties within the community.

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Here are the six strategies to connect with the local community and strengthen bonds:

Build trust within the community with consistent engagement

Establishing trust in the community relies on proving your immigration law firm’s credibility. This involves showcasing testimonials, success stories, and partnerships with reputable organizations to demonstrate reliability and a history of positive contributions. Regularly interacting with the community by attending events, participating in discussions, or being visible reinforces dedication and strengthens connections within the community.

Harness effective communication strategies

Being transparent is key to gaining trust in the community. When you're open about your immigration law firm's objectives, procedures, and ways of assisting, you show families that you're genuine and remove worries about hidden motives. Strong communication methods are essential for making sure everyone feels included and can easily get the information they need. Providing resources in different languages, such as translated materials and on-site interpreters at events, ensures that everyone, no matter their language abilities, can understand, promoting fairness for all.

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When discussing complex topics like immigration, clear and simple messaging is essential. Using language that's easy to understand helps families grasp important information without confusion. It's also important to use various communication channels to reach a wide audience. Whether through social media, local newspapers, radio, or community centers, using different platforms ensures that your message reaches diverse groups, accommodating different communication preferences within the community.

Leverage community leaders and building partnerships

Engaging with community leaders and influencers is a strategic move in outreach efforts. By identifying respected individuals who can connect your law firm with the community, you can build partnerships to strengthen your message and gain trust. Collaborating with these influential figures enhances the effectiveness of your outreach, as their support holds significant sway among community members.

Host community events and training workshops

Host informative workshops covering topics such as legal advice, language learning, and job search assistance, offering practical support and valuable insights to families. Additionally, celebrate the diversity of the community by organizing cultural events, fostering connections and trust while providing a comfortable atmosphere for information sharing. In today's digital age, virtual outreach initiatives like webinars and online meetings provide accessibility and convenience, particularly during global pandemics or other limitations, enabling broader engagement with diverse clients.

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A "Know Your Rights" workshop is an example of an event that a small immigration law firm can host to benefit the local immigrant community. This workshop educates attendees on immigration laws, what to do if approached by immigration officers, and available legal resources. By empowering immigrants with knowledge about their rights and offering free legal consultations, the law firm assists them in navigating the legal system. This event fosters trust and strengthens the relationship between the law firm and the immigrant population it serves.

Provide support and resources

Ensuring immigrant families have access to resources and support is vital for their successful integration. This includes providing free or affordable legal assistance to address immigration-related challenges, recognizing its importance as a critical need. Distributing educational materials such as pamphlets, guides, and online resources that simplify immigration procedures is also crucial. Additionally, facilitating access to essential services like housing, healthcare, and employment significantly contributes to the well-being and prosperity of immigrant families in their new communities.

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One example of free resources that a small immigration law firm can create and distribute to benefit the local immigrant community is an informational booklet or guide on common immigration procedures and rights. This resource could provide simplified explanations of various immigration processes, such as applying for visas, adjusting status, or seeking asylum. By offering this resource for free, the law firm helps empower immigrant families with knowledge and understanding of their legal rights and responsibilities, ultimately aiding in their successful integration into their new communities.

Utilize social media and digital platforms

Utilizing social media and digital platforms is crucial for effective outreach efforts. By customizing campaigns to match your target client's preferences, you can efficiently share information and encourage greater community involvement. Additionally, interactive features like Q&A sessions, live streams, and discussion forums facilitate instant communication, allowing for swift responses to questions and better addressing community issues.

Strategies for monitoring and enhancing community engagement

Encouraging community feedback is crucial for improving outreach strategies and ensuring they address the community's needs effectively. Use digital surveys and engage with the community on social media to gather valuable insights that guide your efforts. Additionally, monitoring metrics like event attendance, website traffic, and social media interactions provides a clear understanding of how well your strategies are working, helping you make informed decisions.

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Regularly adapting and improving outreach strategies through feedback and data is crucial for flexibility and effectiveness. By integrating insights from community feedback and performance metrics, you can tailor your approach to match evolving community needs. Additionally, sharing success stories that illustrate the tangible results of your efforts not only fosters trust but also highlights the practical advantages of your work, deepening your relationship with the community.

Docketwise immigration law firm CRM and case management

Successful community outreach is vital for assisting families throughout the immigration journey. By knowing your target clients, fostering trust, and utilizing various communication channels, you can greatly influence their integration into the community and overall welfare. Implementing these approaches can strengthen your immigration law firm's outreach initiatives, enabling families to navigate their new lives with confidence and support.

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If you’re ready to upgrade your immigration law firm’s case management system, consider contacting Docketwise. As a dedicated immigration case management, immigration forms management, and CRM platform tailored to the diverse needs of immigration law firms of all sizes and practice areas, Docketwise gives attorneys the tools they need to deliver best-in-class services.

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If you’re new to Docketwise and would like to try and see if it’s a good fit for your firm, schedule a demo on our website today.

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And check-out the official Docketwise podcast, "Immigration Uncovered," and don't forget to subscribe to "Immigration Insights," a quick five-minute newsletter that keeps thousands of immigration lawyers informed and up-to-date!

In a pivotal stride toward integrating modern technology with regulatory frameworks, President Joe Biden's recent executive order delineates the strategic development and application of artificial intelligence (AI) across various sectors, including immigration. 

This executive order is very important for redefining the contours of technology, labor, and immigration within the United States, heralding a transformative era. 

Overview of President Biden’s Executive Order

President Biden’s executive order on artificial intelligence sets out to establish the United States as a leader in AI innovation while ensuring that the development and deployment of AI technologies are safe and secure. 

The executive order aims to advance AI's technological capabilities and sets stringent guidelines to manage risks associated with AI, such as privacy breaches or ethical missteps. 

The AI executive order also focuses on how the United States can streamline the process of acquiring global talent and skilled professionals in AI and related fields. This includes changes to the J-1 Exchange Visitor Program and F-1 visas for students in STEM fields.

Now let’s go from an overview to a deeper analysis.

How the US is Attracting International AI Talent

The U.S. is implementing refined visa policies to attract skilled professionals in artificial intelligence and other emerging technologies. These policies are part of a broader strategy outlined in President Biden’s executive order, which emphasizes streamlining and expediting visa processing to remove barriers for high-skilled workers. 

This approach not only addresses the immediate needs of the tech industry for specialized skills but also aligns with the long-term goals of sustaining the U.S.'s technological leadership on the global stage. By creating a welcoming environment for international talent, the U.S. reinforces its commitment to innovation and competitiveness in the tech industry.

Changes to the J-1 Exchange Visitor Program

The proposed changes to the J-1 Exchange Visitor Program are particularly significant. They are designed to make it easier for individuals involved in AI and related technologies to participate in educational and cultural exchange in the U.S. 

This not only aims to enrich the talent pool but also facilitates the transfer of knowledge and fosters international collaboration. While these modifications promise numerous benefits, they also present challenges, such as ensuring the program's integrity and managing the balance between openness and security.

Policy Changes to Attract AI Talent

The executive order from President Biden introduces significant policy changes designed to attract top AI and STEM talent to the United States. By updating visa pathways and modernizing immigration processes, the order aims to simplify and expedite the entry of skilled professionals into the country. 

These changes include adjustments to the criteria for visas such as O-1, EB-1, and EB-2, making it easier for exceptional talent in high-tech industries to work in the U.S. This proactive approach not only fills gaps in the current workforce but also ensures that the U.S. remains at the forefront of global innovation in science and technology.

Implications for the U.S. Tech Industry

The implications of the EO for the U.S. tech industry are profound. By facilitating the entry and retention of international AI talent, the U.S. can enhance its pool of expertise, driving innovation across various sectors including software, biotechnology, and engineering. 

This strategic enhancement of the workforce is expected to boost the tech industry's capacity for innovation, thereby maintaining and strengthening the U.S.'s position as a global leader in technology. Moreover, the influx of skilled workers is likely to stimulate economic growth, foster job creation, and promote a competitive marketplace.

Conclusion

President Joe Biden's executive order on artificial intelligence signifies a crucial pivot towards harmonizing technological innovation with strategic governance, setting the stage for the United States to lead in AI and related fields globally. This directive underscores the administration's commitment to safe and secure technological advancement and also strategizes the attraction of global talent critical for driving innovation. By implementing policy changes that streamline visa processes and modernize immigration for AI and STEM professionals, the order aims to enhance the U.S. tech industry's competitive edge internationally, emphasizing the role of AI immigration policies.

However, it also necessitates a cautious approach and vetting AI companies to ensure the ethical use of AI to avoid potential legal malpractices and uphold the rights of immigrants. 

As AI continues to evolve, its thoughtful and responsible application remains imperative in transforming legal practices, ultimately benefiting both practitioners and clients with enhanced accuracy and efficiency in immigration processes, especially for those seeking extraordinary ability and exceptional ability visas.

Immigration law can be a maze, especially when trying to explain it to clients from diverse backgrounds. Fortunately, visual aids can be an invaluable tool. By incorporating clear and thoughtful graphics into your brochures, office materials, website, and other marketing and educational materials, you can simplify complex information for clients while keeping them interested and engaged.

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Think of pictures and graphics as your secret weapons—they make explaining complicated immigration topics a breeze and help you connect with your clients. Research shows that people remember visual information better than text alone. By combining words with eye-catching visuals, you can make learning about immigration a more enjoyable and straightforward experience for your clients.

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Ready to learn how to create and use these visual aids to better engage your clients in immigration matters? Let's dive in!

Types of visual aids

Visual aids like graphs, drawings, videos, and charts are crucial tools that work with words to keep your clients interested, get them more involved, and make complicated information easier to understand. Below are five examples of visual aids that can greatly benefit your immigration law firm:

Infographics

Imagine an infographic as a sort of visual storyteller for data. It's like a picture book for grown-ups, using images, symbols, and charts to simplify tricky concepts. Whether it's a static image or a cool video, infographics are versatile, adapting to what suits your topic and audience best. Found everywhere from offices to classrooms, infographics are cheat sheets for information, breaking down complex immigration laws and processes into bite-sized, easy-to-understand pieces. You can use free tools like Canva or Venngage to make infographics. 

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Types of infographics:

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• Side-By-Side Comparison Infographic
• Flowchart Infographic
• Timeline Infographic

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For instance, imagine making an infographic that explains how to apply for a particular visa. It can turn otherwise tricky legal steps into easy-to-follow sections. You might include important details like what documents you need, when you need them, and how long the process might take. This infographic would be like a helpful guide for immigration clients, giving them a clear picture of what's ahead and what they'll need to do.

Illustrations and icons

Well-crafted illustrations and icons simplify complex ideas while keeping content visually engaging. These visuals tell stories, using fine art elements to evoke emotions and maintain audience interest. Icons can be especially useful in the immigration field. Icons, as universal symbols, transcend language barriers and save space in digital interfaces, simplifying navigation and conveying meaning with recognizable imagery.

Photographs

Adding high-quality photos and images to your firm's website and materials can make a big impact, helping you connect better with clients in today's digital world. Plus, using stock photo sites that offer lots of free, high-quality images, it’s easier for small businesses, including immigration law firms, to find the perfect photograph for your blog, newsletter, website, or social media content.

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Specifically, for small immigration law firms, if buying stock images from popular paid sites like iStockphoto.com or Shutterstock.com might not fit the budget, more affordable — and even free! — options are out there. Vecteezy has a huge library of high-quality free stock photos, and Freepik is a handy search engine that gives access to all sorts of graphic goodies, like vector images and illustrations, for free. Plus, most images on these free sites come with a Creative Commons Zero (CC0) license, meaning you can use them however you want, even for commercial purposes, without needing permission from the author. It's like having total freedom with your visuals. You can even create AI-generated images using tools like ChatGPT, Microsoft’s AI image generator, Canva, and more.

Charts and graphs

Charts and graphs transform complex data into easily digestible visuals that reveal trends and outliers at a glance. Visualizing data, whether through infographics or traditional tables, makes information clearer and more accessible. Choosing the right tool for creating charts and graphs, like Microsoft Excel or WordPress plugins, ensures you can create compelling visuals tailored to your needs, simplifying complex information for your immigration clients.

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Here's an example of how to use graphs at your immigration law firm: gather data on how successful your law firm's been for your clients. Then, make a graph that shows the percentage of visas that have been approved versus the ones that got denied over a certain time period. You can break it down by different visa categories, like work visas or family-based visas, or even further into specific visa types. This data can give the law firm insights into how well their application strategies are working, where they might need to make changes, and it can also help potential clients understand their odds of success. Of course, in such a case, make sure that you are following any and all ethics rules related to attorney advertising. 

Videos and animations

Finally, videos and animations breathe life into your firm's website and marketing materials, explaining complex procedures or sharing valuable insights in an interesting way. Nowadays, video content rules social media, like Instagram, YouTube, and TikTok, giving law firms a great opportunity to connect with potential clients. To make the most of this, create short videos that are easy to share or longer ones if you want to go into more detail, depending on what you want to achieve. Platforms like Instagram Reels and TikTok are great ways for reaching younger clients.

Best practices for creating and using visual aids

To create effective visual aids, stick to some key principles: clarity, simplicity, and relevance. Make sure your branding stays consistent across all materials, and always consider accessibility and inclusivity. Avoid anything that might be offensive to certain groups.

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Consistency is crucial in all your promotional materials. Keep the same fonts, colors, and graphics to build trust with your audience. Tailor your brand to fit the clients you're trying to reach, whether they're students or older adults. Make sure your message is clear and that you understand your target client's needs.

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In design, simplicity is key. Stick to two font styles, avoid all caps, and make sure something stands out on each page. When it comes to colors, stick to readable pairings and limit your palette to avoid overwhelming your clients. And always consider how your design will look in both digital and print formats.

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In your marketing and educational materials, avoid bombarding your clients with excessive info—just give them enough to pique their interest. Tailor your writing to suit your client base and have a clear purpose in mind, whether it's to inform, persuade, or entertain. Take the time to review for errors and consider bringing in a colleague to lend a hand with proofreading.

Docketwise immigration law firm CRM and case management

In immigration law, using visuals can make a big difference. By adding engaging pictures, charts, and videos to your brochures, website, and other materials you can help clients understand and remember important info more easily. When making these visuals, think about clarity, relevance, and staying true to your firm's style. You might want to invest in professional design tools or try easy-to-use ones to make your materials look even better. Either way, by using visuals, you can build stronger relationships with your clients and make your law firm stand out.

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If you’re ready to upgrade your immigration law firm’s case management system, consider contacting Docketwise. As a dedicated immigration case management, immigration forms management, and CRM platform tailored to the diverse needs of immigration law firms of all sizes and practice areas, Docketwise gives attorneys the tools they need to deliver best-in-class services.

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If you’re new to Docketwise and would like to try and see if it’s a good fit for your firm, schedule a demo on our website today.

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And check-out the official Docketwise podcast, "Immigration Uncovered," and don't forget to subscribe to "Immigration Insights," a quick five-minute newsletter that keeps thousands of immigration lawyers informed and up-to-date!