Form I-765, officially known as the "Application for Employment Authorization," allows eligible non-citizens to apply for an Employment Authorization Document (EAD card)—sometimes informally referred to as a “work permit”. Some categories of applicants who may submit an application are asylum seekers, Deferred Action for Childhood Arrivals (DACA) recipients, and many others with specific visa statuses or pending applications that permit employment.

That being said, managing Form I-765 submissions can be demanding for immigration lawyers, primarily due to the high volume of cases and the complex eligibility criteria that vary by client. 

This article will address these challenges by offering practical solutions, resources, and strategies tailored to help every immigration practice streamline their handling of I-765 applications, reduce mistakes, and ensure efficiency.

Understanding Form I-765: A Refresher for Lawyers

Let’s review the I-765 categories and eligibility, documentation requirements, fees, and processing times to help you guide your clients through this application easily.

Eligibility Categories

The eligibility categories for Form I-765 cover a wide assortment of immigration statuses:

• Asylees and refugees: Applicants in this group file under categories (a)(5) for asylees and (a)(3) for refugees.
• Adjustment of status applicants: Individuals with pending Form I-485 applications may file under category (c)(9).
• DACA recipients: Eligible DACA individuals apply under category (c)(33).
• Temporary protected status (TPS) beneficiaries: Applicants in this category use (a)(12).
• F-1 Students: Students seeking Optional Practical Training (OPT) can apply under categories (c)(3)(A) for pre-completion OPT, (c)(3)(B) for post-completion OPT, and (c)(3)(C) for STEM OPT extensions.

Types of Employment Authorization

Employment authorization varies by immigration status. Some noncitizens, such as H-1B visa holders, are authorized to work based on their status alone, without the need to apply for an EAD. Others—like certain students performing OPT—need an EAD. Understanding these distinctions helps attorneys advise clients accurately.

Required Documentation

Form I-765 applications require:

1. Form I-765 that is completed.
2. Proof of identity, such as a valid passport or government-issued ID.
3. Proof of current immigration status, like an I-94 Arrival/Departure Record.
4. Two passport-style photos that were taken within the last 30 days.
5. Category-specific supporting documents, such as Form I-20 for F-1 students or Form I-797 for approved petitions.

Filing Fees and Fee Waivers

As of April 1, 2024, the filing fee is $520 for paper submissions and $470 for online applications. Applicants who qualify for financial hardship may submit Form I-912, Request for Fee Waiver, to reduce or eliminate the fee.

Processing Times for I-765

Form I-765 processing time depends on the applicant’s eligibility category and the specific United States Citizenship and Immigration Services (USCIS) service center. As I-765 processing time ranges from several weeks to a few months, immigration lawyers should consult the USCIS Case Processing Times tool regularly to provide accurate expectations for clients.

Steps for Applying for a Work Permit with Form I-765

Refer to the most updated I-765 form (as of October 2024) to ensure that you are using the most recent form. Outdated forms are one of the most common reasons for application delays.

After confirming that you have the correct form, refer to the steps below to ensure proper completion.

1. Complete the Form with Accuracy

Fill out Form I-765 meticulously—ensuring all sections are completed with consistent and accurate information. Under “Reason for Applying,” indicate whether the client is applying for initial permission, renewal, or replacement. Verify that personal details such as the client’s name, mailing address, and date of birth match their official documents. Also pay particular attention to the eligibility category, as even small mistakes can delay processing. If an interpreter or preparer is involved, their information and signatures must be fully completed to meet USCIS requirements.

2. Compile Supporting Documentation

When preparing to file I-765, gather all necessary documents required to support the client’s application. This typically includes proof of identity (such as a valid passport) and evidence of immigration status (like an I-94 Arrival/Departure Record or visa approval notice). Include two recent passport-style photos that meet USCIS specifications. Depending on the eligibility category, additional documents such as Form I-20 for F-1 students applying for OPT may be required. 

3. Submit the Application

Finally, submit the completed application package to the appropriate USCIS lockbox facility as detailed in the instructions plus the I-765 fee ($410). For eligible categories, filing online through the USCIS portal is an option that offers guided steps, which helps reduce errors and provide immediate confirmation of receipt. After submission, monitor the application status using the receipt number. 

Addressing Common Client Mistakes with Form I-765

Below are a few of the most recurring errors that immigration attorneys encounter during the submission of clients' Form I-765 applications. Identifying these mistakes and implementing preventive strategies can streamline the application process and reduce delays.

1. Incomplete or incorrect information: Clients may omit essential details or provide inaccurate data, such as misspelled names or incorrect dates. To prevent this, attorneys should thoroughly review each application—cross-referencing information with supporting documents to ensure consistency.‍
2. Incorrect eligibility category selection: Choosing the wrong eligibility category can lead to application denial. Attorneys must verify that clients meet the specific criteria for the selected category and provide appropriate evidence.‍
3. Missing signatures: Unsigned applications are automatically rejected. Implementing a checklist that includes signature verification before submission can help avoid this oversight.‍
4. Insufficient supporting documentation: Failing to include necessary documents, such as proof of current immigration status or identity, can result in delays or denials. To that end, attorneys should follow form I-765 instructions tailored to each client's situation.‍
5. Incorrect filing fees: Submitting the wrong I-765 fee amount or incorrect payment method can halt processing. Attorneys should confirm the current fee structure and acceptable payment methods before filing.‍
6. Outdated forms: Using expired versions of Form I-765 can lead to rejection. Regularly checking the USCIS website for the latest form versions ensures compliance.

Tracking Form I-765

Form I-765 tracking is crucial for timely updates and proactive client communication.

Utilize USCIS Online Accounts

Attorneys can create USCIS online accounts for efficient I-765 tracking. These accounts provide real-time updates, allow for electronic submissions, and facilitate direct communication with USCIS. 

The USCIS Case Status Online tool enables attorneys to check the status of clients' applications using receipt numbers. Features include case status updates, processing times, and the ability to sign up for email notifications, keeping attorneys informed of any changes.

For case inquiries, attorneys should use the USCIS Contact Center, which offers phone and online assistance. When contacting USCIS, it's essential to have all relevant case information readily available and to document communications for future reference.

Track within Immigration Case Management Software

Another great method for I-765 tracking is using immigration case management software which informs attorneys during each step of the application process. These tools also consolidate all immigration form and case information in a single location, provide reminders for deadlines, facilitate communication with clients, and enhance overall case management. Tracking in I-756 within immigration case management software allows lawyers to consolidate tools and centralize all case information in one place, streamlining workflows and reducing the risk of oversight.

Ensuring Successful I-765 Applications: Advice for Lawyers

Navigate the complexities of I-765 applications with these practical tips to help streamline the process and secure successful outcomes for clients.

1. Provide a Comprehensive Application Review

Thoroughly reviewing every I-765 application is critical to avoid errors that could delay processing or lead to denials. Attorneys should verify all elements of the application, including accurate personal information, the appropriate eligibility category, complete supporting documentation, valid signatures, and correct payment details. A comprehensive review ensures the application meets the requirements set by U.S. Citizenship and Immigration Services and avoids unnecessary issues.

2. Ensure Accurate Information and Supporting Documentation

Then, attorneys should double-check all information provided by the client against official documents like passports, prior notices, and any related immigration paperwork. Missing or inconsistent information can trigger delays or denials. In cases where discrepancies exist, include a clear and concise explanation along with supporting evidence to minimize confusion or follow-up requests from USCIS.

3. Manage Deadlines and Respond to Requests for Evidence (RFEs)

Of course, timely submission and response are key to avoiding delays in processing. Attorneys should maintain a reliable calendaring system to track deadlines for filing, responses, and any additional submissions. For RFEs, it’s important to provide detailed, accurate, and well-organized responses within the required time frame, addressing every point USCIS raises. 

4. Consider Filing Form I-765 Online

For those who want to streamline the process, the online filing option for Form I-765 is an efficient alternative to paper filing. The digital system offers step-by-step guidance to help applicants avoid common mistakes, provides immediate confirmation of receipt, and allows for easier application status tracking. 

In addition to that, lawyers can also see the latest Form I-765 instructions.

5. Automate Immigration Form Filling 

Automation can significantly improve the efficiency and accuracy of completing I-765 forms. By leveraging advanced tools such as Smart Forms, attorneys can streamline workflows and effortlessly populate client information across multiple forms. A single multilingual questionnaire intelligently gathers the necessary client data and auto-completes all required fields across a variety of immigration forms, ensuring consistency and reducing manual errors. This allows attorneys to focus on higher-value tasks, such as strategy and client consultation.

How Docketwise Helps Immigration Lawyers

Docketwise streamlines the completion and filing of Form I-765 by automating form filling— reducing manual data entry, minimizing errors, and saving time.

Additionally, its centralized document storage keeps all client files organized and readily accessible, ensuring that important documents are never misplaced. To help lawyers stay on top of deadlines, the platform provides automated reminders and notifications.

Docketwise also enhances the client experience through secure client portals, allowing clients to access their case information and documents with ease. With real-time updates and streamlined, secure communication, the platform builds trust and improves collaboration between lawyers and their clients. 

Moreover, Docketwise supports overall practice management with tools for case tracking, productivity analytics, and seamless integration with other essential systems—creating a smooth and efficient workflow for immigration law firms.

Experience the benefits of Docketwise’s features firsthand by booking a demo. 

‍

President-elect Donald Trump has promised to use the military to conduct mass deportation. Now, sanctuary cities across the United States are proactively preparing for the anticipated deportation initiatives under President Trump's administration.

This article breaks down the deportation process, examines what mass deportations could look like, and explores how sanctuary cities respond to these challenges.

(Image Source: Center for Immigration Studies, “Sanctuary Cities, Counties, and States.” Available at: https://cis.org/Map-Sanctuary-Cities-Counties-and-States.)

Understanding Trump’s Mass Deportation Plan

President-elect Donald Trump has introduced a sweeping deportation plan targeting millions of undocumented immigrants. The plan’s initial focus will reportedly be on individuals with criminal records and those under existing deportation orders. 

The Trump deportation plan prioritizes speed by reducing procedural hurdles. How does the 47th President aim to achieve that? Trump intends to declare a national emergency to deploy military resources and bypass standard enforcement methods. Additionally, his administration proposes expanded use of expedited removal and tighter collaboration between federal and local authorities. 

How Do People Get Deported?

Deportation, often referred to as removal within the immigration system, begins when Immigration and Customs Enforcement (ICE) identifies individuals who may have violated immigration laws. ICE conducts arrests through workplace raids, local law enforcement partnerships, or targeted operations. Once apprehended, individuals receive a charging document called a Notice to Appear (NTA), which formally starts the removal process when it is filed with an immigration court.

An immigration judge reviews the case in court, deciding whether the individual qualifies for relief from removal, such as asylum or cancellation of removal. If removal is ordered, the individual can appeal to the Board of Immigration Appeals (BIA) and sometimes to the federal courts. While this process provides several legal safeguards, it can be lengthy and resource-intensive.

Trump’s plan would change aspects of this process. It expands expedited removal, an abbreviated procedure that allows ICE to deport individuals without court hearings if they cannot prove they have lived in the U.S. for a specific time. The plan also limits appeal opportunities and authorizes ICE officers to issue deportation orders for certain cases without involving a judge (referred to as issuing an “administrative order of removal”). 

What Is Donald Trump’s Deportation Plan?

Donald Trump’s deportation plan targets one million undocumented immigrants annually, making it one of the most ambitious immigration enforcement efforts in U.S. history. No similar deportation operation on its scale will have been seen in the United States since 1954 when the Eisenhower administration carried out “Operation Wetback”. The Trump plan focuses on scaling up operations and reducing delays.

The administration plans to use emergency powers to deploy military resources for enforcement. This includes assisting ICE with raids, detentions, and removals. States like Texas are already preparing large detention centers to accommodate the expected surge in detainees.

The plan also targets sanctuary cities, where local governments resist cooperating with federal immigration enforcement. Trump proposes deputizing local police officers to work with ICE, increasing the reach of federal efforts in these jurisdictions. Such deputization of state and local enforcement is authorized by section 287(g) of the Immigration and Nationality Act (INA), discussed below, which allows ICE to use local police to augment its own capacity to apprehend and charge suspected immigration law violators.   

For undocumented immigrants, the consequences are severe. Families risk separation, especially in cases involving mixed-status households (those in which some members possess lawful immigration status and some don’t). Long-term residents, many of whom have lived in the U.S. for decades, face sudden detentions and removals, throwing their and their families’ lives into chaos. The economic impact will ripple through industries that depend on immigrant labor, including construction, hospitality, and agriculture, to name a few, disrupting local economies and communities.

Concerns from U.S. Cities and States

Sanctuary cities across the United States are expressing significant concerns about being compelled to participate in federal deportation efforts, particularly through the implementation of Section 287(g) of the Immigration and Nationality Act. 

Under such provisions, the Department of Homeland Security delegates some immigration enforcement duties to state and local law enforcement agencies. But that comes with certain concerns such as:

• Erosion of community trust: Local officials argue that involving local law enforcement in federal immigration duties undermines trust within immigrant communities, making individuals less likely to report crimes or cooperate with police.
• Resource allocation: Cities contend that enforcing federal immigration laws diverts local resources from addressing community-specific issues, placing additional strain on already limited budgets.
• Legal and ethical implications: There are apprehensions about potential civil rights violations and racial profiling resulting from local enforcement of federal immigration policies.

To that end, the whole process is not without resistance. For instance, Denver Mayor Mike Johnston has taken a firm stance against cooperating with federal deportation initiatives. He has stated, "We will not use city resources to enforce federal immigration laws, even if it means facing legal consequences." Johnston has also indicated a willingness to engage in civil disobedience to protect undocumented residents, suggesting that Denverites might participate in actions reminiscent of a "Tiananmen Square moment" to block mass deportations.

On the other hand, the Los Angeles City Council unanimously approved an ordinance declaring the city a "sanctuary," prohibiting the use of municipal resources and personnel to enforce federal immigration laws. This move aims to protect immigrant communities in response to federal deportation plans.

Sanctuary Cities in the United States

Given the scope, sensitivity, and complexity of the process, sanctuary cities across the United States are preparing for sweeping changes to immigration enforcement under President-elect Donald Trump’s proposed deportation plan. 

The Role of Sanctuary Cities in Immigration Policy

Sanctuary cities are jurisdictions that limit their involvement with federal immigration enforcement. This approach prioritizes community safety, trust, and local governance. The sanctuary movement began in the 1980s when faith-based groups and local governments provided refuge to Central American immigrants fleeing violence. Today, sanctuary cities are resisting federal deportation efforts by focusing on protecting their residents and preserving local resources.

These cities enhance public safety by encouraging undocumented residents to report crimes and engage with local authorities without fear of deportation. They also defend civil rights by reducing the risk of racial profiling and ensuring fair treatment for all residents. While critics argue sanctuary cities harbor criminals, these jurisdictions continue prosecuting crimes without prioritizing immigration status. Contrary to misconceptions, they operate within legal frameworks and comply with federal law, choosing not to honor voluntary immigration detainers.

The federal government frequently pressures sanctuary cities to comply with immigration enforcement by threatening to withhold funding. Despite these attempts, courts have consistently ruled such actions unconstitutional, affirming the right of local governments to determine their policies.

List of Sanctuary Cities in the U.S

Some of the main sanctuary cities in the United States include (not limited to):

• Los Angeles, California
• San Francisco, California
• Denver, Colorado
• Chicago, Illinois
• Boston, Massachusetts
• New York City, New York
• Santa Fe, New Mexico
• New Orleans, Louisiana
• Louisville, Kentucky
• Atlanta, Georgia
• Richmond, Virginia
• Washington, DC
• Baltimore, Maryland
• Philadelphia, Pennsylvania

Sanctuary cities adopt local policies limiting cooperation with federal immigration enforcement, while sanctuary states apply similar protections statewide, ensuring consistency across all jurisdictions. Here is the updated list of sanctuary states:

• California
• Colorado
• Connecticut
• Illinois
• Massachusetts
• New Jersey
• New York
• Oregon
• Rhode Island
• Utah
• Vermont
• Washington

What Are Sanctuary Cities Doing to Prepare for New Policies?

In response to the proposed measures, cities like Los Angeles and Chicago have significantly increased funding for legal aid programs. These programs provide immediate access to attorneys, ensuring residents understand their rights and are prepared to navigate immigration enforcement scenarios, such as ICE raids or detentions.

At the same time, local governments are strengthening legal protections by passing ordinances that explicitly limit cooperation with federal immigration authorities. For example, Los Angeles has formalized policies prohibiting city resources from being used to support federal deportation efforts, further solidifying its stance as a sanctuary city.

Moreover, cities are ramping up outreach efforts to educate residents about their rights. By distributing “Know Your Rights” materials, hosting workshops, and launching public awareness campaigns, sanctuary cities are addressing widespread fear and misinformation. 

In addition to local measures, cities are building alliances with advocacy groups and legal organizations to bolster their defenses. Cities like Denver and New York City are leading efforts to create rapid-response networks that provide emergency legal assistance during ICE operations. 

Sanctuary cities are also preparing for federal funding threats by reallocating state and local resources to critical programs. 

All in all, the aim of these measures is to strengthen their defenses against federal immigration enforcement and also reaffirm their commitment to community trust, inclusivity, and local autonomy. 

Key Considerations for Immigration Lawyers

Immigration lawyers face mounting challenges as federal deportation policies intensify. Sanctuary cities and non-sanctuary cities present unique dynamics that require tailored strategies for effective legal representation.

Challenges for Lawyers with Clients in Sanctuary Cities

Despite local protections, federal authorities may increase operations within these jurisdictions, leading to heightened anxiety among undocumented individuals. Lawyers must navigate the complex interplay between local non-cooperation policies and federal enforcement actions. This requires staying informed about both local ordinances and federal directives to effectively counsel clients.

Additionally, the federal government has attempted to compel sanctuary cities to comply with immigration enforcement by threatening to withhold federal funds. While many of these attempts have faced legal challenges, the potential for reduced resources can strain local services that clients depend on, indirectly affecting their well-being.

Challenges for Lawyers with Clients Outside Sanctuary Cities

Clients in non-sanctuary cities face distinct challenges due to the absence of local policies that limit cooperation with federal immigration authorities. In these areas, local law enforcement often collaborates closely with agencies like ICE, increasing the risk of detention and deportation for undocumented individuals.

To support these clients, lawyers should:

• Develop strong community networks: Collaborate with local advocacy groups to provide comprehensive support.
• Keep educating clients: Ensure clients understand their legal rights during encounters with law enforcement.
• Prepare emergency plans: Assist clients in creating plans that address potential detention scenarios, including childcare arrangements and legal representation.

With these strategies, lawyers can better protect clients in environments with heightened enforcement risks.

How Docketwise Supports Immigration Lawyers in a Changing Landscape

The dynamic nature of immigration law necessitates that lawyers remain adaptable to policy shifts. Docketwise offers tools designed to assist legal professionals manage their businesses more efficiently, enabling them to remain profitable and consistent in a changing landscape. From immigration forms automation to case tracking and client relationship management, Docketwise helps immigration lawyers save time that would otherwise be spent on manual tasks.

Moreover, Docketwise's client communication capabilities, including secure messaging and task management, facilitate effective client interactions and case tracking.

Want to enjoy these benefits? Schedule a demo and see just how much your practice efficiency improves.

Form DS-160 is the online application required for individuals applying for U.S. non-immigrant visas, including those for time-limited work, study, travel, temporary visits for business, or personal reasons. When assembling the form, you’ll need information about the applicant’s background, travel plans, and security history—details crucial for visa officers during interviews and decision-making.

While the process may seem easy at a glance, gathering all the essential details and accurately filling out the form can be complicated. Any errors or omissions can delay applications, add time and complexity to the process, or result in a refusal to grant the requested visa. In this article, we provide practical tips to help immigration lawyers navigate each section of the DS-160 form—ensuring a smooth experience for their clients and maximizing their chance of success.

Visas that Require the DS-160

The DS-160 form is required for most temporary (non-immigrant) U.S. visas. Here is a list of the most frequent non-immigrant visas that require submission of the DS-160:

• B1/B2 Visitor Visas: For business (B-1), tourism, or medical treatment (B-2)
• K Visas: For fiancés, spouses of U.S. citizens, and their children
• F-1 and M-1 Visas: For students in academic or vocational programs
• J-1 Visas: For cultural and educational exchange program participants
• H-1B Visas: For professionals in specialty occupations
• L-1 Visas: For intracompany transferees
• O-1 Visas: For individuals with extraordinary abilities
• P Visas: For athletes, artists, and entertainers
• R Visas: For religious workers
  
  

Each applicant, including minors, must complete a separate DS-160 form, and any third-party assistance with the form must be disclosed.

Getting Started with the DS-160

Starting the DS-160 application process accurately is key to a smooth application process. Immigration lawyers should keep the following in mind to help clients ensure a successful submission.

Access the Form

To begin, always access the DS-160 form directly through the official U.S. Department of State website. Avoid third-party sites, which may contain outdated or incorrect information. Using the official source helps prevent scams and ensures all information is accurate and up-to-date.

Photo Requirements

Next, ensure the applicant’s photo meets specific requirements. It must be in color, measure 2 x 2 inches (51 x 51 mm), and have been taken within the past six months. The applicant should face forward with a neutral expression, and glasses are not permitted. Using an online photo tool for resizing and formatting can simplify this step and help ensure compliance with current standards.

Application Language

The DS-160 form must be completed in English, regardless of the applicant’s native language. This requirement helps standardize the information provided, making it easier for consular officials to review the form efficiently.

Expected Processing Time

Completing the DS-160 online form generally takes about 90 minutes, though applicants should account for additional time to review and gather all required information. After submission, processing times may vary depending on the specific U.S. embassy or consulate, so checking local processing times in advance is beneficial.

Required Documents for the DS-160

Gathering all necessary documents beforehand helps streamline the DS-160 process. Key documents include:

• Valid passport: It should be valid for at least six months beyond the intended stay in the U.S.
• Travel itinerary: Details such as planned travel dates and accommodations
• U.S. contact information: A U.S.-based person or organization’s name, address, and phone number
• Employment history: Current and previous employment details, including employer names, addresses, and job titles
• Educational background: Information on educational institutions attended and degrees earned
• Recent photograph: A digital photo that meets the specified requirements

Filling Out the DS-160: A Step-by-Step Guide

1. Personal Information

First, enter all personal details exactly as they appear on the passport. This includes full name, date of birth, nationality, and marital status. For applicants with dual citizenship, listing all nationalities is required. If names are formatted differently on other documents, use the "Explain" sections in the form for clarification.

2. Travel Information

Next, provide detailed travel plans, including the purpose of the visit, duration of stay, and specific destinations. If the applicant’s travel plans aren’t finalized, approximate dates and details are acceptable, along with a brief explanation. A clear itinerary adds clarity to the application.

3. U.S. Point of Contact

When completing this section, use a valid contact person or organization in the U.S. If the applicant does not know anyone, using contact information for a hotel or organization they plan to visit is sufficient. An accurate point of contact is helpful for communication if questions arise.

4. Previous U.S. Travel

Applicants should accurately disclose prior U.S. travel history, including dates and visa details. Any past visa denials or immigration issues must also be disclosed—as withholding information could lead to complications or refusal to grant the requested visa.

5. Family and Work/Education History

Include complete information about family members, employment, and educational background. This helps establish the applicant's personal and professional ties to their home country, which consular officers consider in their evaluation.

6. Security and Background

Answer all security and background questions honestly and thoroughly. This section covers criminal history, health conditions, and other background details. Accuracy here is vital to avoid any future issues with U.S. immigration authorities or visa refusal.

7. Social Media Information

Applicants must provide usernames for any social media accounts used in the past five years. While some clients may have privacy concerns, sharing this information is now a standard part of the DS-160 and assists in verifying identity.

8. Review and Submit

Before submitting the DS-160, it’s essential to review all details for accuracy. Once the form is submitted, it cannot be edited, so careful review is key. After submission, print the confirmation page with its unique barcode, which will be required during the visa interview.

Common Errors and Challenges with the DS-160

Immigration lawyers can help clients avoid common mistakes by keeping the following issues in mind.

Inconsistent Information

Discrepancies can lead to delays, requests for clarification, or even denial of the visa. Some common inconsistencies can include:

• Name variations: Differences in spelling or name order between the DS-160 and the passport can create confusion.
• Employment history: Mismatched job titles or dates between the DS-160 and employment verification documents can raise red flags.
• Travel dates: Conflicting information about prior U.S. visits can cause delays.

Incomplete Information

Leaving any sections blank or providing insufficient answers can delay the processing time or lead to requests for additional details. For example, vague responses in travel or employment history might prompt extra scrutiny. To avoid this, encourage clients to answer each question fully and accurately, providing as much relevant detail as possible.

Uploading Incorrect Documents

The DS-160 requires a digital photo that meets specific criteria. Uploading a non-compliant photo is a common error and can result in a rejection. To ensure accuracy:

• Follow photo specifications: Adhere to the U.S. Department of State’s requirements for size, background, and resolution.
• Use online photo tools: Recommend your client reliable tools that resize and format photos as needed or help them ensure compliance.
• Double-check uploads: Confirm that the correct file is uploaded to avoid processing delays.

Excessive Time Spent on Communications

Immigration lawyers often find that gathering information from clients for the DS-160 can be time-consuming. The back-and-forth required to obtain the right details may slow down the application timeline and create additional stress. Implementing efficient communication tools or strategies can help streamline this process, allowing more time to focus on complex case aspects.

Client Relationship Management

Managing client relationships during the DS-160 process can also be challenging, particularly when form-related issues arise. Clients may become frustrated with the detailed information required or the time it takes to complete the application.

Setting expectations early and offering support throughout the process can improve client satisfaction and build trust.

Tips for Immigration Lawyers Handling the DS-160

To optimize the DS-160 form process, immigration lawyers can consider implementing the following best practices:

Stay Updated on Form and Policy Changes

With immigration laws and procedures changing frequently, it’s crucial to stay current with official updates. Regularly reviewing changes on the U.S. embassy or consulate website ensures that the information given to clients is accurate, reducing the risk of errors due to outdated practices. 

Automate Immigration Form Filling

Using specialized software to automate the DS-160 form-filling process can save significant time by gathering all necessary information upfront during client intake. Automation reduces manual entry errors and ensures all required fields are completed, enhancing accuracy and efficiency. Tools such as Docketwise allow immigration lawyers to gather client information from a single multilingual questionnaire, and then push that information to immigration forms including the DS-160.

E-File the Form

E-filing the DS-160 via immigration case management software streamlines the submission process. Not only does this reduce the risk of lost documents, but it also allows for faster processing and provides a digital record, which can be useful for tracking progress or future reference. Docketwise allows legal professionals to e-file the DS-160 and many other immigration forms from the same platform where they collect client data and manage forms.

Thoroughly Prepare Your Client for Their Interview

Preparing clients for the visa interview is also critical. Reviewing their DS-160 responses and conducting mock interviews can help ensure they are consistent and confident in their answers. For example, your firm can discuss common questions and advise applicants on clear responses so they can make a strong impression during the interview process. 

Streamline Case Tracking

Implementing case management software enables effective tracking of each client’s application status. These tools offer features such as reminders for important dates, secure information storage, and communication aids. A streamlined tracking system also ensures no aspect of the application process is overlooked.

Docketwise Helps Automate the DS-160 Form

Docketwise is a specialized immigration case management software that simplifies the visa application process for legal professionals. It addresses the complexities of immigration cases with tools that boost efficiency and accuracy, especially in managing forms like the DS-160. 

For example, Docketwise reduces repetitive data entry by pre-populating fields and uses error-checking features to catch omissions before DS-160 submission. Completed forms and client data are also stored securely—giving peace of mind that sensitive information remains protected throughout the process.

Additionally, Docketwises allows you to e-file the DS-160, along with other immigration forms. Once filed, Docketwise can help you stay up-to-date on the status of applications and petitions with automated case tracking. 

To see how Docketwise can enhance your firm’s approach to immigration case management, book a demo today.

Docketwise 2024 Year in Review: Cheers to a Year of Your Greatness!

From Our CEO: A Message to You

As 2024 draws to a close, AffiniPay is proud to reflect on another impactful year for our customers. For 20 years, we have provided professionals with integrated payments, legal practice management software, and embedded fintech solutions. With customers at the heart of everything AffiniPay does, 2024 was a year of celebrating our customers' success and firm growth. 

‍On behalf of the entire AffiniPay team, thank you for trusting the company to support your growth and success. Your dedication to your business and clients inspires the team to expand, innovate, and launch new solutions that make a difference.

‍Sincerely,

Dru Armstrong
CEO of AffiniPay, parent company of Docketwise

Celebrating the Year of the Customer

At every step, you (our immigration legal professionals!) have always been at the heart of everything we do here at Docketwise. In 2024, we took our dedication to the next level, celebrating not only your successes but also the incredible milestones we’ve reached together. So, as we gear up for 2025, let’s look back at the memorable moments we’ve shared, highlighting the greatness we’ve achieved as a community. Thank you for being part of this journey!

2024 in Numbers: The Awesome Things You Did 

Every win in 2024 reflects your hard work and dedication. Let’s take a peek at some standout stats that made this year so memorable:

Staying Busy

You’ve kept your immigration law practice moving at full speed this year—tackling every project with efficiency and ease. Docketwise users created: 

• 716,483 cases
• 849,539 SmartForms
• 3,460 custom reports

With centralized tools for case management, reporting, and CRM, you stayed organized and efficient, bringing your A-game every day.

Keeping Clients in the Loop

We’re happy to help you manage your firm’s growing network of clients. This year, firms using Docketwise added 1,188,624 new contacts and sent 454,218 emails to keep your clients informed and engaged. You offered seamless communication experiences that kept everyone updated and connected, without compromising your personal time. 

Starting 2025 Off Right: Resources to Boost Your Practice

Here are some tools, tips, and exclusive offers to help you get a strong start to 2025:

Double Referral Bonus

As we celebrate your achievements this year, we’re thrilled to bring you exclusive offers that add even more value to your practice. Share the benefits of Docketwise with a colleague, and as our thank you, you’ll receive a $200 Visa gift card for every referral. It’s a simple way to extend the success you’ve experienced—and get rewarded for it!

Explore the Value of LawPay

If you’re looking to streamline your firm’s billing and payments, LawPay can help. Docketwise’s robust integration with LawPay makes billing, invoicing, and reconciliation easy, saving you the hassle of juggling multiple platforms for payments and practice management. Take our quiz to find out which LawPay feature will benefit you the most!

Plus, sign up for LawPay by the end of December 2024 and receive a $250 Visa gift card—a great addition to help support your practice’s growth.

Guides, Tips, and Best Practices

Set your practice up for success with resources from our library. From client satisfaction tips to profitability strategies, you’ll find what you need to build a stronger, future-ready firm.

• H-1B Documents Checklist: Dropbox, Filing, Stamping, and More

Get your H-1B visa process organized with this comprehensive checklist. The overview includes details on Dropbox, filing requirements, stamping, and more.

• Generative AI Tools for Immigration Law Firms

Learn how Generative AI is transforming immigration law firms and the key steps to ensure client data security and ethical standards are upheld.

• How to Write a Winning USCIS Cover Letter

Discover expert tips on how to write a winning USCIS cover letter. Make your client’s case stand out and improve your chances of success.

Explore our blog and subscribe to our newsletter for more insights and resources to equip your practice for a strong start to 2025!

Highlights from Docketwise’s 2024

To match your hard work, we’ve been enhancing Docketwise with tools designed to make your life easier and your firm more efficient. Here are some of the milestones we reached this year in our effort to support you.

63 New and Updated Features

This year, we introduced powerful new tools designed to simplify your firm’s operations and support your success more effectively than ever. Here are some highlights:

• E-Check Processing (via LawPay): Process e-check (ACH) payments seamlessly on Docketwise invoices through the LawPay integration.
• Mobile Responsiveness: Manage cases, communicate with clients, and stay productive on the go with a more mobile-friendly Docketwise web application.
• E-Filing for ETA-9035 & I-129: File key immigration forms electronically to reduce paperwork, minimize errors and streamline case processing. (Available to Pro and Advanced users).
• Translate Invoices to Spanish: Translate invoices directly through the Docketwise platform.
• Payment Plans 2.0: Create customized, recurring payment plans for your clients, including options that don’t require auto-charging.

And we’re not stopping there! Watch for even more exciting updates and innovations in 2025.

New Integration: MotaWord

Managing multilingual cases has never been easier, thanks to Docketwise’s new integration with MotaWord. This solution gives you access to certified, notarized translations of documents in more than 120 languages within hours, directly within the Docketwise platform. 

Check out our full slate of Docketwise integrations today. We’re dedicated to providing you with the flexibility to customize Docketwise for your unique needs, ensuring you have all the tools for your practice to thrive.

23 “Immigration Uncovered” Podcast Episodes 

Our “Immigration Uncovered” podcast offers valuable insights into the ever-evolving landscape of immigration law. Each episode dives into relevant issues for immigration attorneys, from policy updates to practice management tips. Recent topics include “Revolutionizing Translation with AI”, “The State of the Global Talent Race”, and “Understanding Nationality, Citizenship, and Statelessness.” This series is designed to keep you informed and prepared, helping you serve clients more effectively.

4 Events Attended

This year, we attended some incredible events—both in-person and virtual—from conferences and webinars to local meet-ups. The AILA Annual Conference in Chicago was a standout highlight, featuring our own James Pittman, Niki Black, and Gabriela Cubeiro speaking on the topic “The Future of Immigration Law: Leveraging Technology Trends.” We were also honored to host the first-annual AffiniPay Virtual Legal Seminar, bringing industry thought leaders together to discuss the future of law. These gatherings allowed us to connect with you directly, share ideas, explore new solutions, and hear firsthand what matters most to your practice. We look forward to meeting more of you in 2025!

New G2 Badge: “Users Love Us”

This year we were awarded G2’s “Users Love Us” badge, a testament to how much our customers value the solutions that Docketwise provides. It’s an honor to be recognized, and we’re incredibly grateful for our amazing customers and partners. Thank you for helping us achieve this milestone! 

Here’s to an Even Greater 2025!

To every Docketwise customer, thank you for an incredible 2024! You’ve set the bar high, and we’re thrilled to continue this journey together. Here’s to more milestones, more celebrations, and, of course, even more greatness in the year ahead. 

Here’s to your success in 2025 and beyond! 

Legal practices are no strangers to information overload. Cases can grow increasingly complex, deadlines tighten, and the sheer volume of documents can feel overwhelming. 

Sometimes, a litigation matter involves documents with a myriad of fields—with each one requiring analysis and input. Traditionally, this would necessitate countless hours of manual review. However, by leveraging legal automation into workflows, legal professionals can significantly reduce the time dedicated to these essential, yet time-consuming, tasks.

In this article, we will explore how a strategic approach to legal automation can empower professionals to tackle the complexities of modern practice and deliver exceptional results.

Challenges with Manual Workflows for Lawyers

Reliance on manual workflows presents a significant impediment to optimal performance. Legacy processes, often characterized by paper-based systems and labor-intensive tasks, create bottlenecks that can hinder productivity and strain law firms' resources. For instance, an immigration law firm manually collecting client information for DS-160 forms might rely on paper forms or email exchanges. A paralegal then re-enters this data into the online form, often double-checking for errors or missing details. This process is time-consuming and prone to mistakes, leading to delays in submissions.

As a result, manual workflows often leave legal professionals with limited capacity for strategic planning, client development, and knowledge enhancement—ultimately hindering both individual and organizational growth. Additionally, time-consuming manual workflows can contribute to lawyer burnout, diminishing job satisfaction and overall well-being.

The Benefits of Legal Workflow Automation

Legal workflow automation helps simplify and streamline legal tasks such as document creation, legal form filling, time management, client intake, deadline management, and client communication. 

By handling these administrative processes, automation allows lawyers to focus on more critical responsibilities, including crafting case strategies, providing client counsel, and effectively supporting their teams.

In addition, these tools enhance accuracy and ensure compliance in filings while offering valuable insights into case data. With these benefits working together, firms can operate more efficiently and deliver a client experience that feels both personalized and professional. 

Steps to Automate Legal Workflows

Transitioning from manual to automated workflows requires a strategic approach. Below is a roadmap and tips for better law practice management and automation.

1. Identify Automation Opportunities

Begin by carefully examining your current workflows to identify tasks that are repetitive, time-consuming, and prone to human error as these are ideal candidates for automation. 

Consider processes like document assembly (generating standard legal documents like contracts and pleadings), legal forms, client intake, and onboarding, calendar and deadline management, billing and invoicing, and even legal research. 

2. Choose the Right Tools

Selecting the right workflow automation tools is crucial for success. The best tools provide a centralized hub for managing all aspects of a law firm's operations, including client intake, case management, billing, and reporting. Some even offer robust features for automating client communications, task management, and document automation, enabling any law firm to streamline workflows and enhance productivity.

When evaluating software options, consider tools that specialize and benefit your firm’s specific practice area and unique needs. For example, immigration lawyers can benefit most from software tools that automate immigration form filling.

Once you have narrowed down your search, schedule a demo and test out the features so your firm can ensure that the software tool is easy to implement and boosts efficiency.

3. Build Effective Workflows

Once you've identified automation opportunities and selected the appropriate tools, the next step is to design efficient workflows. 

This involves defining clear triggers that initiate an automated workflow (e.g., a new client signing an engagement letter), outlining the specific steps within the workflow (including both automated and manual actions), and integrating automated actions using your chosen software. As a legal workflow example, automation can simplify the client intake process. When a prospect fills out an online intake form, the system can automatically capture their details, check for conflicts, and create a new client record in your case management software. From there, it can generate a personalized engagement letter and send it via email for e-signature. Once signed, the system updates the client file and triggers the next steps, such as scheduling an initial consultation or assigning the case to a team member.

4. Thoroughly Train Your Team

Successful automation implementation hinges on user adoption. Invest time in comprehensive training to ensure your team understands how to use the new tools and workflows effectively. Provide clear instructions, hands-on practice, and ongoing support to address any questions or challenges.

Also, encourage feedback from your team to identify areas for improvement and ensure the automation process aligns with their needs and preferences.

5. Review & Optimize Processes

Automation is an ongoing process of refinement. Regularly review your automated workflows to assess their effectiveness and identify areas for optimization. Track key metrics such as time savings, error reduction, and client satisfaction to measure the impact of automation. 

Solicit feedback from your team and clients to identify any pain points or areas where further automation could enhance efficiency and improve service delivery.

Will Legal Workflow Automation Replace Lawyers?

While legal workflow automation offers immense value in streamlining repetitive tasks, it is unlikely to replace lawyers. Automation excels at handling administrative and document-intensive tasks—allowing legal professionals to focus on more nuanced responsibilities(such as complex legal analysis, client advocacy, and strategic planning).

Overall, automation serves as a powerful complement to lawyers—enhancing productivity and accuracy without supplanting the critical judgment and expertise that lawyers bring to their work. Rather than replacing lawyers, automation will enable them to deliver more efficient and client-centered legal services by offloading routine tasks

Legal Workflow Automation Examples for Immigration Law Firms

Immigration law involves complex forms, strict deadlines, and extensive documentation. 

With the right legal practice management software, here are a few examples of tasks that can be automated so attorneys can focus on more complex casework. 

Immigration Forms 

Immigration forms require extreme precision, as even minor mistakes can lead to rejections or delays. Docketwise automates form preparation with intelligent forms that auto-populate with client data pulled directly from your system. Instead of manual data entry across multiple forms, client details are entered once and used throughout the process. This reduces the chances of human error and ensures consistency. Additionally, Docketwise offers regularly updated forms to reflect the latest government requirements, giving lawyers peace of mind. 

Immigration Case Status Tracking

Keeping clients in the loop about their case status is critical to building trust and maintaining transparency. Docketwise automates this process with real-time USCIS case tracking. Clients can log into their secure portal to view the latest updates on their cases, check document requests, or monitor timelines. 

The system can also be configured to send automated email notifications at key milestones—such as when a visa application is filed, when a request for evidence (RFE) is issued, or when approval is received. This reduces the number of inbound inquiries from clients asking for updates—freeing up your team’s time while keeping clients informed and satisfied.

Case Stage Progression 

The best automated legal workflow processes ensure cases seamlessly progress through each stage. For example, when a case status changes to "Ready to File," a good automation system would automatically generate the required forms and notify the responsible attorney.

Client Communication 

The right software solution can automatically send welcome emails, reminders for appointments or documents, and case updates—saving time and ensuring consistent communication.

Task Management and Collaboration 

Good software also offers additional benefits, such as task assignment, deadline tracking, and progress monitoring. Automated workflows can assign tasks based on case stage or client status, ensuring nothing is missed and promoting team collaboration.

Legal Matter Management 

Managing law immigration efficiency can be complicated, as each matter type requires a specific set of steps and deadlines. Docketwise simplifies this by providing pre-built workflows tailored to various "matter types" (e.g., family-based petition, asylum, and employment Vvsa) and case "statuses" (such as "application filed," "awaiting documentation," or "approval pending"). These workflows help teams efficiently track cases as they move through each phase. Lawyers can also customize workflows to fit their firm’s needs, adding triggers for automated actions—such as generating forms when the status changes or sending reminder emails to clients before deadlines. This ensures nothing slips through the cracks and that cases move smoothly from start to finish.

Task Management 

With streamlined task management workflows, your firm can ensure that every task related to an immigration case is assigned, tracked, and completed on time. Team members can be assigned specific tasks with due dates, and the system will send automated reminders to ensure deadlines aren’t missed. 

Task dependencies can also be created, meaning some tasks won’t trigger until others are completed. Progress tracking features allow for better collaboration and accountability, so everyone stays on the same page. With these tools, immigration lawyers can avoid missed deadlines, keep their teams aligned, and manage caseloads more efficiently.

Streamline Your Practice with Docketwise

Docketwise is a comprehensive law firm workflow automation solution designed specifically for immigration lawyers. It offers immigration form automation, USCIS case tracking, customizable workflows, automated document generation, a secure client portal for seamless communication, and robust case management tools. These workflow automation features save immigration lawyers hundreds of hours that would otherwise be spent on manual work—freeing them up to focus on strategic initiatives and providing the best client experience possible. And with Docketwise IQ, you can generate perfect documents, analyze cases with ease, and get instant answers to complex immigration questions.

Ready to transform your immigration practice? Schedule a demo and start your free trial of Docketwise today!

Client intake for law firms is the process of gathering information from a potential client and determining whether to represent them. This stage sets the tone for the entire lawyer-client relationship. 

A smooth, efficient, and welcoming intake process can make clients feel heard, understood, and confident in the law firm's abilities. Conversely, a disorganized or impersonal intake can leave clients feeling frustrated and doubtful, potentially leading them to seek representation elsewhere. 

In this article, we’ll go over effective client intake strategies and equip you with ten actionable tips to help optimize your legal practice and foster valuable client connections.

The Importance of a Streamlined Legal Client Intake Process

A streamlined client intake process is a foundation for successful attorney-client relationships. For lawyers, this translates to increased efficiency by reducing administrative burden and freeing up time for billable work.

However, a chaotic or impersonal intake can frustrate clients, leaving them with doubts about the firm’s capability and commitment. Missed steps or slow responses may lead clients to feel ignored, causing them to reconsider their choice of representation altogether. A poorly managed intake also increases the likelihood of overlooking crucial information. This can result in compliance issues or legal missteps down the line.

From the client's perspective, a smooth and welcoming intake experience instills confidence and trust in the firm's professionalism. Clear communication about fees, processes, and potential outcomes helps lawyers manage client expectations from the outset. Overall, more efficient procedures enable quicker responses to inquiries and faster case evaluations. 

Stages of the Legal Client Intake Process

Client intake consists of a series of stages designed to gather information, assess the case, and ensure alignment between parties.

1. Initial Contact

The client intake process begins when the potential client first contacts the law firm, whether by phone, email, or website form. This initial interaction is an opportunity to gather basic information about the client and their legal issue.

2. Gathering Detailed Information

After initial contact, the firm collects more comprehensive information, including personal details, relevant documents, and a full account of the legal matter. This is typically done through questionnaires, interviews, or secure online forms.

3. Conducting a Conflict Check

A thorough conflict check is conducted to ensure that representing the potential client does not create any ethical or legal conflicts with current or past clients. Lawyers assess the information gathered to evaluate legal options, potential outcomes, and the case’s likelihood of success.

4. Discussing Legal Fees

Transparent communication about legal fees is crucial at this stage. The firm explains its fee structure, billing practices, and any additional costs. If both parties agree to move forward, they establish a formal engagement agreement, outlining the scope of representation, responsibilities, and terms of the attorney-client relationship.

5. Client Onboarding

The client is then onboarded, which includes setting up communication channels, providing access to client portals, and introducing them to the legal team.

Best Practices for Legal Client Intake 

A seamless, efficient, and client-focused intake process not only makes a positive first impression but also sets the stage for a productive legal journey. 

Below are 10 expert tips, enriched with insights from industry best practices and competitor analysis, to achieve the best legal intake process possible.

Prioritize Efficiency and Transparency

Efficiency and transparency are the cornerstones of a successful intake process. Streamline every step to minimize friction and ensure a smooth journey for your clients. For example, you can add chatbots to your site, or automate email responses to gather information.

To further enhance transparency, develop a client-focused FAQ section that anticipates common questions and empowers clients to find answers quickly.

Use Client Intake Software 

Technology can streamline your legal intake process—making it more efficient, convenient, and client-friendly. For instance, seek software solutions that provide online intake forms with conditional logic that can be implemented to gather necessary information quickly and efficiently—adapting to client responses in real-time.

In addition, the best client intake software integrates automated scheduling tools that sync with your team's calendars—eliminating the need for time-consuming back-and-forth emails with prospects. Also, choose technology that integrates seamlessly with your existing practice management software to streamline workflows and create a centralized hub for client data. 

Furthermore, solutions, like Docketwise, offer e-signatures for documents to expedite the onboarding process and reduce paper waste—enhancing convenience for both you and your clients. Finally, ensure your online forms and communication tools are optimized for mobile devices to cater to clients who access information on their smartphones.

Personalize the Client Journey

Tailor your legal intake process to your client's specific needs and circumstances to show them that you value their individuality. 

For example, you can craft personalized welcome packets that outline your firm's policies, procedures, and client expectations, creating a sense of exclusivity and care. Use visual aids like charts, diagrams, or videos to explain complex legal processes or fee structures in a clear and accessible manner—ensuring clients feel informed and empowered. 

To make the process more efficient, segment clients based on their referral source and tailor your communication strategy accordingly. For instance, you can provide clients with relevant articles, blog posts, or videos related to their legal issues, demonstrating your expertise and commitment to their case.

Build Authentic Relationships with Clients

The intake process is an opportunity to build rapport and establish a foundation of trust. Go beyond simply gathering data and focus on creating genuine connections with your clients. Practice active listening, empathy, and a genuine concern for their situation. Encourage your team to utilize active listening techniques, such as paraphrasing and summarizing, to ensure they fully understand the client's perspective. 

Also create a welcoming and comfortable environment, whether virtual or in-person, that fosters open communication and encourages clients to feel heard and understood. Implement client feedback mechanisms and follow up with personalized thank-you notes to show appreciation and reinforce your commitment.

Communicate with Clarity and Consistency

Maintain open and consistent communication throughout the intake process to build client trust and manage expectations. Respond promptly to inquiries, provide regular updates, even if there are no significant developments in their case, and utilize automated reminders to keep clients informed about upcoming appointments or deadlines. 

You can also offer access to a client portal for easy, secure exchanges of case documents and communication with the legal team.

Champion Client-Centricity

Design your intake process with the client at the center, prioritizing their needs and convenience. Offer multiple options for providing information—online, via email, or in-person—to cater to their preferences and circumstances. 

Provide clear instructions and readily available support resources to empower clients and guide them through the process, ensuring they feel comfortable and informed every step of the way. Also, it offers flexible appointment scheduling options to accommodate clients' busy schedules.

Ensure Data Security and Confidentiality

Handle all client information with the utmost care and comply with all data privacy regulations. Utilize secure online forms and implement strict data security protocols to prevent unauthorized access or breaches. Educate your team on data privacy best practices to ensure compliance, maintain client trust, safeguard sensitive information, and uphold ethical standards. 

Clearly communicate how client data will be used and obtain their explicit consent before collecting or sharing any information. Also regularly review and update security protocols to ensure ongoing protection.

Train Your Legal Team for Client Intake

Your team is the face of your firm, and their interactions with clients shape the overall experience. Invest in comprehensive training for all staff involved in the intake process—ensuring they understand the importance of professionalism, empathy, and efficiency in providing a positive client experience. 

Provide ongoing training and support to keep them updated on best practices and address any challenges they may face, fostering a culture of continuous learning and development. Your firm can even create a client service charter and recognize and reward staff members who consistently provide outstanding client service.

Cultivate a Culture of Continuous Improvement

Continuously seek feedback from clients and staff to identify areas for improvement in your intake process. Implement client satisfaction surveys to gather valuable insights into their experience and identify areas where you can enhance their journey. Also conduct regular internal reviews with your team to brainstorm solutions and implement changes that enhance efficiency and client satisfaction—fostering a culture of continuous improvement and client-centricity. Finally, regularly benchmark your intake process against industry best practices and embrace innovation to stay ahead of the curve.

Anticipate Client Needs

Strive to exceed client expectations at every step of the intake process. Offer proactive support, anticipate their needs, and provide personalized attention to foster a sense of value and care. By going above and beyond, you not only create a positive first impression but also lay the foundation for a strong, lasting, and mutually beneficial attorney-client relationship—setting your firm apart as a leader in client service and satisfaction. Also consider offering pro bono services to demonstrate your commitment to the community and develop a client appreciation program to foster loyalty.

Immigration Client Intake: Automate Your Process

Efficient client intake is crucial for immigration law firms. Attorneys need to gather specific information about a client's immigration history, family ties, and employment background to determine the best path to legal residency. This includes details about past applications, current status, deportation history, and criminal records. Family information is also key, encompassing marital status, spouse and children's details (including their immigration status), and any relatives who are U.S. citizens or green card holders. Additionally, employment history, skills, and education are relevant factors.

Multilingual intake forms and software are essential to ensure clear communication and accessibility for clients from diverse backgrounds.

Specialized immigration law software can help streamline this process by automating data collection, customizing forms, and centralizing client files. This reduces errors, saves time, and allows attorneys to focus on providing the best legal counsel.

Docketwise Streamlines Client Intake for Immigration Lawyers

An efficient intake service for law firms ensures that potential clients receive timely and professional responses. 

Docketwise is a comprehensive case management software designed specifically for immigration lawyers. It simplifies and automates many of the tedious tasks associated with client intake—freeing up attorneys to focus on providing high-quality legal counsel.

Here's how Docketwise helps create customized intakes for attorneys in the immigration field:

• Custom intake forms: Docketwise's Smart Forms feature allows you to create customized intake forms tailored to different immigration case types. This ensures you gather all the necessary information upfront, whether for family petitions, employment visas, or asylum cases.
• Automated immigration forms: Docketwise auto-populates United States Citizenship and Immigration Services (USCIS) forms with information gathered during client intake. This eliminates manual data entry, reduces errors, and saves valuable time.
• Multilingual support: Docketwise offers multilingual intake forms and client communications—making it easier to serve clients who speak different languages. This feature enhances accessibility and improves communication with a diverse clientele.
• CRM System: Docketwise serves as a full-featured customer relationship management (CRM) system that’s specifically tailored for immigration law firms. It centralizes client management by storing all client data in one place—ensuring streamlined case tracking, efficient appointment scheduling, and consistent communication management.

Take the word from those who have seen incredible benefits. As Immigration Attorney Hiedy Marcus said: “It makes me more efficient and I am working smarter, not harder.”  Ready to transform your client intake process? 

Schedule a demo today and discover how Docketwise can improve your immigration law firm processes.

The H-1B visa program is one of the most popular nonimmigrant visa categories in the United States. It allows U.S. businesses to hire foreign workers in specialty occupations that require theoretical or technical expertise. 

In this article, we’ll discuss all the subtle differences between these two processes to help employers and employees make informed decisions.

H-1B Visa Landscape: An Overview

Specifically designed to bridge the gap in specialized fields where domestic talent may be scarce, the H-1B visa allows companies to hire foreign workers with the necessary expertise to drive innovation and growth. 

These roles, classified as "specialty occupations," typically require a bachelor's degree or higher, and encompass a wide range of fields, from technology and engineering to advanced healthcare and finance.

To obtain an H-1B visa, foreign nationals can pursue two main avenues:

• Change of status (COS): This option is available to individuals already in the U.S. holding a different visa status (e.g., an F-1 student visa). COS allows them to transition to H-1B status without departing the country.

• Consular processing (CP): This pathway is designed for those residing outside the U.S. or those who require a visa stamp to enter and work in H-1B status. CP entails applying for the visa at a U.S. embassy or consulate in the applicant's home country.

Advantages of Consular Processing

H-1B consular processing allows applicants to initiate the process from their home country and arrive in the U.S. fully authorized to commence work. Moreover, this pathway grants significant travel freedom. Once the H-1B visa is stamped in the passport, individuals can seamlessly travel in and out of the U.S. throughout the visa's validity, eliminating the need for repeated visa applications. 

Another key advantage is the control it affords over the employment start date. Beneficiaries can strategically align their visa application and travel plans with their intended start date. This process helps them transition into their new professional roles and meet any commitments or deadlines tied to their employment. Lastly, the visa stamp itself serves as tangible proof of H-1B status—proving useful when interacting with authorities or traveling within the U.S.

Disadvantages of Consular Processing

While offering numerous benefits, consular processing also presents certain challenges. Applicants must travel to a U.S. embassy or consulate in their home country for a mandatory visa interview. This process can entail significant financial costs and time commitments. 

The visa interview itself also carries the inherent risk of denial if the consular officer harbors concerns regarding the applicant's qualifications, the legitimacy of the job offer, or other pertinent factors. Compared to the change of status process, consular processing generally involves a more complex procedure with additional steps, which can prove challenging for those unfamiliar with U.S. immigration procedures. It also often necessitates the guidance of an experienced immigration attorney.

H-1B Consular Processing vs. Change of Status: Key Differences

Consular processing and change of status cater to distinct applicant circumstances and needs. Consular processing is typically required for those residing outside the U.S. or those within the U.S. who require a visa stamp to legally work. In contrast, a change of status is designed for individuals already present in the U.S. on a visa that permits a transition to H-1B status.

A key distinction lies in the necessity of a visa stamp, which is mandatory for consular processing but not required for a change of status. Furthemore, while consular processing allows for travel flexibility during the application process, change of status generally restricts international travel—as departing the U.S. may be considered an abandonment of the application.

Processing times also vary, with consular processing potentially taking longer due to visa interview scheduling and possible consular delays. On the other hand, a change of status, though generally faster, can be subject to the United States Citizenship and Immigration Services (USCIS) processing backlogs. 

Lastly, consular processing involves a visa interview at a U.S. consulate, while a change of status is adjudicated by USCIS within the U.S. without an interview.

All in all, for those eligible for a change of status, consular processing may be the more strategic choice in certain situations. It's essential when the applicant resides outside the U.S. or requires the ability to travel internationally during the H-1B process or after visa approval. Additionally, some individuals may simply prefer the tangible assurance of a visa stamp in their passport as concrete evidence of their H-1B status. 

Furthermore, if the U.S. consulate demonstrates faster processing times compared to USCIS for change of status applications, consular processing can expedite the overall timeline.

Key Stages of H-1B Consular Processing

1.Petition Filing with USCIS

First,  the employer and their immigration lawyer will need to work together to file Form I-129 (Petition for a Nonimmigrant Worker) with USCIS. A successful petition requires gathering the necessary documentation and ensuring all requirements are met. Key tasks include:

• Labor Condition Application (LCA) approval: The employer works with the lawyer to submit an LCA to the Department of Labor (DOL)—ensuring it meets wage requirements and other employment conditions.
• Defining the specialty occupation: The lawyer helps the employer demonstrate that the job qualifies as a specialty occupation and requires a bachelor’s degree or higher in a specific field.
• Verifying the foreign worker’s credentials: The lawyer guides the employer in collecting the employee’s educational degrees, professional certifications, and any necessary credential evaluations.
• Employer-employee relationship: For cases involving third-party worksites or consulting arrangements, the lawyer ensures sufficient documentation (e.g., contracts, work orders, and end-client letters) to establish the employer-employee relationship and compliance with USCIS guidelines.

The lawyer also anticipates potential Requests for Evidence (RFEs) and advises the employer on strategies to reduce the likelihood of delays or denials.

2. Petition Approval and Notification

If USCIS determines that the petition meets all requirements and the foreign national is eligible for the H-1B visa, they will receive H-1 B consular notification. The employer will receive an approval notice (Form I-797), serving as official documentation of the approval. USCIS will also electronically notify the designated U.S. consulate or embassy about the approval.

3. DS-160 Online Nonimmigrant Visa Application

Once the petition is approved, the foreign national can begin the visa application process by completing the online DS-160, Nonimmigrant Visa Electronic Application. This form gathers comprehensive information about the applicant, including personal details, travel plans, education and work history, and security-related questions. Accuracy and consistency with the information provided in the H-1B petition are crucial when completing the DS-160.

4. Scheduling the Visa Interview

With the DS-160 completed, the next step is to schedule an interview at the designated U.S. consulate or embassy. This typically involves creating an online profile with the consulate, paying the visa application fee, and selecting an available interview appointment. Visa interview wait times can vary significantly, so it's essential to schedule the interview well in advance of the intended employment start date.

5. Engaging in the Visa Interview

The visa interview is a critical step where the consular officer assesses the applicant's qualifications, the legitimacy of the job offer, and other factors to determine whether to issue the visa. Thorough preparation is essential, and applicants should be ready to discuss the details of the job offer, their qualifications, and their reasons for wanting to work in the U.S. Familiarizing themselves with common visa interview questions and practicing their responses can significantly boost their confidence. 

Essential documents for the interview include a valid passport, the DS-160 confirmation page, the I-797 Approval Notice, the visa application fee payment receipt, photographs meeting consular requirements, and supporting documents like a resume/CV, degrees, transcripts, and letters of experience.

6. Visa Issuance and Travel to the U.S.

If the visa interview is successful, the visa will be stamped in the applicant's passport. The H-1B visa typically allows the individual to enter the U.S. up to ten days before the employment start date listed on the I-797 approval notice. 

Upon arrival in the U.S., the applicant will undergo inspection at a port of entry, where the Customs and Border Protection officer will confirm admissibility. Lawyers can assist by ensuring the applicant has relevant documentation, including the I-797 notice and offer letter, readily available for inspection.

Eligibility for H-1B Consular Processing

Consular processing is generally required for individuals who are not currently in the U.S. and in a position that allows for a change of status to H-1B. This includes individuals residing outside the U.S., those in the U.S. on a visa that does not permit a change of status to H-1B (e.g., a B-2 tourist visa), and individuals whose previous change of status applications have been denied.

Required Documentation for Consular Processing

While the specific documents required can vary slightly by the consulate, the essential documents typically include those listed in the "Visa Interview" section. It's crucial to consult the website of the specific U.S. consulate where the interview will take place to confirm the exact document requirements.

Managing H-1B Consular Processing: Essential Tips for Immigration Lawyers

Efficient and effective case management is crucial for the success of the H-1B consular processing. As a lawyer, you can follow these strategies to ensure success.

Leverage Automation for Efficiency

Utilize technology to automate tasks and streamline your workflow:

• Automated forms: Utilize smart form-filling software to auto-populate information from client profiles into required forms, such as the DS-160. This minimizes manual data entry, reduces errors, and saves valuable time.

• Case tracking software: Implement a robust case tracking system to manage your H-1B cases efficiently. A centralized platform allows you to track deadlines, automate reminders, and monitor case statuses in real time.

Streamline Document Collection

Implement a secure client portal to facilitate effortless document collection. Clients can easily upload essential documents, such as resumes, transcripts, and financial records—ensuring everything is readily accessible in a centralized and secure location.

Integrating this with an automated case-tracking system further enhances efficiency by automatically logging received documents and tracking deadlines.

Thoroughly Prepare Clients for a Visa Interview

Equip your clients with a comprehensive checklist of required documents and explain the purpose and relevance of each. Conduct mock interviews to familiarize them with the format and anticipate potential questions. Also, help them articulate clear and concise responses that highlight their qualifications and align with the H-1B petition.

Provide Regular Updates Throughout the Process

Maintain transparent and consistent communication with clients throughout the H-1B process. Provide regular updates on case progress, promptly address inquiries, and proactively manage expectations. Clearly explain the stages of consular processing, potential timelines, and possible outcomes.

Enhance Your Efficiency with Docketwise

Docketwise is a legal case management software designed specifically for immigration lawyers. It helps streamline the entire H-1B application process, including consular processing. Here's how it can help you:

• Simplify case organization: Centralize all client documents, perform a status check, and have an overview of all case information within a secure, easily accessible platform.
• Automate immigration forms tasks: Automatically fill out essential immigration forms like the DS-160 and I-129—ensuring accuracy and compliance. Docketwise pulls client information from a single questionnaire and uses it to automate immigration form filling.
• Improve client communication: Communicate with clients securely and efficiently through the platform’s secure client portal.
• Streamlined case tracking: Comprehensive case tracking keeps every detail organized and accessible, with automated notifications from the UCSIS on H-1B status updates.

With Docketwise, you can eliminate manual work, reduce errors, and free up time to focus on providing exceptional service to your clients. Experience greater efficiency and achieve consistently successful outcomes in your H-1B consular processing cases. Schedule a demo today and start working better and faster.

Temporary Protected Status (TPS) is a temporary immigration status that grants some Haitians protection from deportation and the ability to obtain a work permit.

For Haitians, TPS has been particularly important due to the ongoing political turmoil, rampant gang violence, and devastating humanitarian crisis that continues to grip the island nation.

In a significant development for the TPS Haiti program, the Biden administration announced an 18-month extension and redesignation of TPS for Haiti in June 2024.

This extension, running through February 3, 2026, offers continued protection for existing beneficiaries and opens a window for new applicants who meet specific eligibility criteria. In this article, we will briefly discuss the background of Haiti's political and humanitarian crisis,  elaborate on the TPS extension, and provide an overview of the TPS eligibility and application process.

Background on the Political and Humanitarian Situation in Haiti

The decision to extend and redesignate TPS for Haiti reflects urgent concerns surrounding ongoing turmoil in the country. Haiti remains locked in severe political instability, fueled by persistent government corruption and a weak rule of law—conditions which have left the nation vulnerable to unrest and pervasive violence. This instability has worsened since the assassination of President Jovenel Moïse in July 2021. Since this event has yet to be resolved, it’s left a significant power vacuum and heightened the country’s security crisis. This environment has further fueled gang violence, frequent kidnappings, and widespread insecurity, making basic movement perilous for ordinary citizens.

In addition to internal instability, U.S. federal court decisions have shaped TPS considerations for Haitians. The Ramos v. Nielsen and Saget v. Trump cases addressed challenges to the federal government’s TPS policies—with the former directly impacting Haitians by halting a planned termination of TPS. The rulings reinforced the necessity of TPS as a safeguard for individuals from countries facing extraordinary and temporary conditions. Furthermore, a district court injunction blocked efforts to end TPS in multiple countries, including Haiti, underscoring the need for protection due to unsafe conditions. 

Adding to these challenges, a dire humanitarian situation, exacerbated by natural disasters and economic hardship, has left millions in desperate need of basic necessities like food, water, and healthcare. Poverty is widespread, and economic opportunities are scarce—further contributing to the instability and hindering recovery efforts. These interconnected challenges make it unsafe for many Haitians to return home—highlighting the need for extending TPS protections.

Recent TPS Extension and Redesignation for Haiti

The Department of Homeland Security (DHS), under Secretary Alejandro Mayorkas, announced the extension and redesignation of TPS for Haiti on June 28, 2024. This decision was made to recognize the severe and persistent conditions in Haiti that prevent the safe return of Haitian nationals. 

The extension and redesignation provide continued protection for current TPS beneficiaries and also offer an opportunity for new applicants to gain TPS status. The recent extension grants an additional 18 months of TPS for Haiti, extending the designation until February 3, 2026. As things stand, current beneficiaries must have re-registered during the 60-day window, from July 1, 2024, to August 30, 2024. The re-registration period allows the United States Citizenship and Immigration Services (USCIS) to update records and ensure that beneficiaries still meet the eligibility requirements.

To qualify for TPS under this extension and redesignation, individuals must meet specific criteria:

• Nationality: Individuals must be a national of Haiti or a person having no nationality (who last habitually resided in Haiti).

• Continuous residence: Applicants must have continuously resided in the United States since June 3, 2024. This means maintaining a consistent presence in the U.S. without any trips abroad that would disrupt continuous residence.

• Continuous physical presence: Individuals must have been continuously physically present in the United States since July 29, 2023. This requirement emphasizes the need for an uninterrupted physical presence in the U.S. Brief, casual, and innocent departures may not interrupt continuous physical presence, but any absences should be carefully evaluated.

• Admissibility: Applicants must meet the general admissibility criteria for TPS and not be subject to any eligibility bars. This includes not having been convicted of any felony or two or more misdemeanors committed in the United States, and not being inadmissible under the immigration laws.

Eligibility and Application Process for TPS

To apply for or renew TPS Haiti, individuals must submit a complete application package to USCIS. This package should include Form I-821 (the application that establishes the applicant's eligibility for TPS) and Form I-765 (which is necessary for those seeking employment authorization). Along with these immigration forms, applicants are required to provide supporting documentation that proves their nationality, continuous residence in the U.S., and physical presence. Commonly accepted documents include passports, entry stamps, utility bills, lease agreements, and employment or school records.

Applicants may also need to attend a biometrics appointment at a USCIS Application Support Center (ASC) for identity verification. It's essential to advise clients that TPS Haiti processing times can fluctuate due to the volume of applications and the complexity of individual cases. Thus, submitting applications as early as possible within the designated registration period is advisable to minimize the risk of delays.

Notably, recent updates indicate that countries like Haiti and Sudan have been newly designated for TPS—providing fresh opportunities for clients who may have missed previous application windows. This development is particularly important for individuals affected by ongoing litigation surrounding earlier TPS designations, as these new designations offer a more secure path for obtaining TPS.

Immigration attorneys should ensure that their clients understand the importance of timely applications and stay updated on any changes in eligibility criteria or processing timelines. 

Impact of the 2024 Election on Haitian TPS

The election of President Donald Trump has introduced uncertainty regarding the future of Haitian TPS. During his campaign, President Trump expressed intentions to terminate TPS for Haitian nationals and initiate deportations. In October 2024, he stated, "Absolutely I’d revoke it and I’d bring them back to their country," specifically referring to Haitian migrants in Springfield, Ohio.

These statements have caused concern among Haitian communities in the U.S., leading to instances where Haitian migrants have left areas like Springfield due to fears of deportation.

While the DHS has extended TPS for Haiti until February 2026, the program's continuation is subject to the administration's policies. The President has the authority to terminate TPS designations, which could affect the legal status of Haitian nationals currently under the program.

How Immigration Lawyers are Affected by the TPS Extension

The TPS extension presents both opportunities and challenges for immigration lawyers. It requires them to be proactive in assisting Haitian clients and staying informed about the latest developments. Lawyers also need to carefully assess each client's situation to confirm they meet the continuous residence and physical presence requirements—which may involve reviewing passports, entry stamps, and other relevant documentation. 

They must also guide clients in compiling a complete application package (including Form I-821 and Form I-765) and supporting evidence such as copies of passports and visas, proof of residence like utility bills and lease agreements, and evidence of continuous physical presence (which could include school or employment records).

For new tips on Haiti TPS policies, lawyers need to stay informed and monitor any changes to processing times, procedures, or eligibility requirements by regularly checking the USCIS website and subscribing to relevant alerts. 

Resources such as the Department of Homeland Security website, USCIS website, and the Docketwise blog provide essential updates and insights on TPS policies and procedures.

Haiti TPS Processing Time and Fees

While USCIS strives to process applications efficiently, it’s experiencing delays across various categories, including TPS. Unfortunately, there's no precise timeframe for Haitian TPS applications. Attorneys should prepare clients for the possibility of extended processing times, which can vary based on individual circumstances and USCIS workloads.

Here's a breakdown of current fees for TPS Haiti applications (fees are subject to change so always check for the latest data on USCIS):

• Form I-821: $50 for initial application and $0 for re-registration
• Form I-765: $410 for online filing and $520 for paper filing
• Biometrics Fee: $85

Docketwise Supports Immigration Processes

With constant legal changes, immigration lawyers need robust case management processes to stay agile, ensure accuracy, and provide timely support to their clients.

Docketwise offers valuable tools for attorneys seeking to efficiently manage their Haitian TPS cases, including USCIS case tracking, immigration form automation, and client relationship management tools. Docketwise helps ensure that deadlines are met and clients receive comprehensive support.

Interested in learning more? Schedule a demo to start streamlining your immigration practice.

Form I-129 is one of the most important documents needed for the nonimmigrant U.S. visa application process and is used for a wide range of visa categories. This form, filed by employers with the United States Citizenship and Immigration Services (USCIS), is a key step in securing temporary work visas for their foreign employees.

In this article, we’ll provide guidance on how immigration lawyers can work with employers to complete Form I-129 and go over the necessary steps to ensure successful visa applications.

Understanding Form I-129

What is I-129? In a nutshell, Form I-129, known as a "Petition for a Nonimmigrant Worker," enables U.S. employers to hire global talent legally on a temporary work visa. The form aims to offer benefits to both employers and potential individuals seeking better career opportunities.

In the form, the employer provides information about themselves, the intended employment, and the details concerning the foreign worker.

Bear in mind that if the employee is already in the U.S. under a certain status, the lawyer can work with the employee to adjust or extend their status to meet the specific visa category the employer requests.

Visa Categories that Require Form I-129

Now, let’s take a look at which visa categories Form I-129 covers. 

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*Small employers and non-profits qualify for a reduced fee of $300 or are exempt, respectively.

Required Steps to Complete Form I-129

 Use this checklist below to ensure consistency when helping employers complete Form I-129.

1. Review the Most Recent Requirements for Form I-129

Immigration law and USCIS procedures are subject to change, so it's essential to begin the process with the most current information. Start by visiting the official USCIS website and locate the section dedicated to Form I-129, Petition for a Nonimmigrant Worker. Then, look for any recent announcements, news releases, or changes to the form's instructions that might be relevant to your petition. Pay close attention to the edition date on the form itself, as using an outdated version can cause delays. Also carefully review the filing requirements to understand the eligibility criteria, required supporting documents, and any specific procedures related to the nonimmigrant visa category you are applying for.

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2. Obtain a Certified Labor Condition Application (LCA)

If you are filing a petition for an H-1B visa for a specialty occupation, you'll need to take an important preliminary step. The Labor Condition Application (LCA) is a document employers must submit to the Department of Labor (DOL) to demonstrate that hiring a foreign worker will not negatively affect the wages and working conditions of U.S. workers. This is done electronically through the DOL's online iCERT system. The LCA requires detailed information about the offered position, including the wage, job duties, location, and the prevailing wage for that occupation in the area of intended employment. Once the DOL certifies the LCA, you will receive a certified LCA, which is a key supporting document for your H-1B petition.

3. Gather Client Information

Collect comprehensive information about the employer (petitioner) and the foreign national employee (beneficiary). This includes details about their respective backgrounds, contact information, and the specifics of the proposed employment. Also confirm the desired nonimmigrant visa category (H-1B, L-1, O-1, etc.) and gather all relevant details about the job offer, such as the job title, duties, salary, location, and duration of employment.

4. Complete Form I-129 with Precision 

Accuracy is critical when completing Form I-129. Download the latest version from the USCIS website and meticulously complete each section, referring to the instructions frequently.

Ensure all required fields are filled out correctly and that you provide detailed and accurate information about both the employer (the petitioner) and the foreign national employee (the beneficiary). This includes basic identifying information for both parties, such as names, addresses, and contact details. You'll also need to provide information about the employer's legal status and history, as well as the employee's qualifications and prior immigration history, if applicable. The form also requires specific details about the offered position, including job duties, required qualifications, salary, and work location. 

Finally, be sure to complete any sections or supplements that are specific to the visa category you are applying for. By providing complete and correct information, you can help ensure a smooth and efficient adjudication process.

5. Prepare Filing Fees

Always refer to the USCIS website for the most current fee schedule to ensure accuracy and avoid unnecessary delays in processing. In general, you will need to include fees for Form I-129 itself, a fraud prevention fee, and (in the case of H-1B petitions) an American Competitiveness and Workforce Improvement Act (ACWIA) fee that is used to support training for U.S. workers. Remember that your client has the option to request premium processing, which requires an additional fee but can significantly reduce the processing time. Fees are typically paid by check or money order and made payable to the U.S. Department of Homeland Security.

6. Assemble and Mail the Petition Package

After meticulously completing Form I-129 (gathering all necessary supporting documentation and preparing the correct filing fees), you are ready to assemble the petition package for your client. When organizing the documents, adhere to the following recommended order:

• Form I-129: The completed, signed Form I-129 should be placed at the top of the package.
• CLCA: In cases where it is required (such as H-1B petitions), include the certified LCA obtained from the U.S. Department of Labor (DOL).
• Supporting documents: This section should include all the necessary evidence to support your client's petition, such as the beneficiary's degrees, certifications, letters of experience, and any other documentation required for the specific visa category.
• Copies of required identification: Include clear photocopies of all required identification documents, such as passports and visas, for both the petitioner (your client) and the beneficiary.
• Filing fee checks: Place the checks or money orders for the filing fees at the very bottom of the package.

Supporting Documents for Form I-129

When submitting Form I-129, the required supporting documentation will vary based on the type of work visa you are applying for. 

Below are some common supporting documents and evidence that are needed:

1. Employment offer details: Include a formal letter from the U.S. employer outlining the job offer, including the job title, duties, salary, work location, and the expected duration of employment. The letter should also confirm the applicant’s qualifications for the role.

2. LCA: For visas like H-1B and E-3, a certified LCA from the DOL must be submitted to demonstrate that the employer will meet prevailing wage standards and comply with other labor conditions.

3. Employee’s resume or CV: A detailed resume, highlighting the applicant’s educational background, work experience, and relevant skills.

4. Educational credentials: Copies of diplomas, degrees, or transcripts may be required to confirm the applicant’s academic qualifications, particularly for H-1B and E-3 visas.

5. Employment verification letters: For L-1 visas, letters from previous employers are often required to verify that the applicant has held a qualifying position abroad.

6. Additional evidence for specialized visas: Some categories, such as O or P visas, may require documentation proving exceptional abilities, such as awards, publications, or media recognition.

7. Proof of relationships between entities: To establish the connection between U.S. and foreign companies, you may need to submit documents like organizational charts, incorporation records, or financial statements for L-1 visas.

Since the required documentation depends on the specific visa category, it's necessary to review the USCIS checklist for the appropriate visa type before submitting Form I-129. 

Key Details for Form I-129

Immigration lawyers need to inform clients of all the essential details for form I-129 by outlining the latest information on processing times, filming locations, and tracking options. Clear guidance on these steps can help clients understand what to expect and avoid common filing errors.

Form I-129 Processing Times

Different visa categories (e.g., H-1B, H-2A, L-1) have varying processing times. Cases with additional documents or unusual circumstances will require more time. Additionally, processing times can differ between different service centers. 

On average, applicants can expect processing times to range from weeks to months. 

To check the status of the Form I-129 petition online, use the USCIS case status online tool. You'll need the 13-character receipt number to track the case.

Note: If the case is eligible, you can expedite the processing by paying an additional fee for premium processing. 

Where to File Form I-129

The Texas Service Center originally processed all I-129 petitions except for those related to H-1B and H-1B1 (HSC) visas. If you're submitting Form I-129, either by itself or with Form I-907, you can file it online.

This means that as of April 1, 2024 the USCIS Texas Service Center is no longer a designated Form I-129 filing address for the H-1B visa category as they no longer accept petitions that are not submitted online or sent to the USCIS lockbox. There is no grace period for this change. Any Form I-129 under the H-1B category received at a service center after April 1, 2024, will be rejected.

For filing online, follow this link: https://www.uscis.gov/file-online.

Once everything is in order, the USCIS will send all correspondence, including the I-797 approval notice, to the address provided on Form G-28. This means the lawyer will receive the I-129 approval notice at their office address.

Recent Updates and Changes to the I-129 Form

2024 was the year when the USCIS updated the whole process. Now we can expect a streamlined and more efficient process for filing Form I-129 thanks to the mandatory online filing system.

New fees (outlined above) and a revised Form I-129 edition (04/01/24) are also in place—requiring accurate fee calculation and use of the updated form. 

Tips for Immigration Lawyers Handling I-129 Forms

Below are tips that will help you complete I-129 Forms correctly, avoid mistakes, and achieve outstanding outcomes for you and your clients.

Use Software to Fill Out Forms

Instead of typing everything by hand, use software to fill out Form I-129. This can save you a lot of time and reduce errors. Some software can even pull information from other documents, like your client's passport or employment contract, to fill in the form automatically. This helps ensure accuracy and saves you from retyping information. Docketwise’s Immigration Forms feature helps immigration lawyers save time by automatically filling out immigration forms with client information. 

Track Your Case

Once you submit the form, it's important to keep track of its status via the USCIS website. This will help you actively monitor if there are any issues or if the processing is taking longer than expected. Some software, like Docketwise, can automatically track your cases for you and send you updates, so you don't have to constantly check the website. 

Stay Updated

Immigration rules and procedures are always changing. Make sure you have the latest USCIS information on visa categories, fees, and required documents. This will help you avoid mistakes and ensure your applications are processed smoothly. 

Check Qualifications

Before you submit anything, double-check that your client meets all the requirements for the specific visa they are applying for. Each visa category has different rules about education, work experience, and other qualifications. If your client doesn't meet these requirements, their application could be delayed or denied.

Educate Your Clients

Explain the process to your clients in a way they can understand. Make sure they know what documents they need to provide, what to expect during the process, and how long it might take. This will help them feel more comfortable and confident.

How Docketwise Helps Immigration Lawyers Save Time with I-129 Forms 

Docketwise’s immigration forms software streamlines the Form I-129 submission process, saving time and reducing errors. With Docketwise’s automation, client information is seamlessly inserted directly into the I-129 forms—eliminating manual data entry and ensuring greater accuracy.

In addition, Docketwise helps ensure that deadlines are met and cases stay on track with a calendar that shows important dates, like when to file forms. 

Schedule a demo today and experience how Docketwise can help your immigration firm spend less time on paperwork and more time ensuring the best client service.